Receptionist

Allen Street Clinic; Cheadle; On-site; GBP 18,000 - 24,000; Part time

Job summary

A local healthcare practice in Cheadle is seeking a motivated Receptionist to join their reception team. You will be responsible for greeting patients, scheduling appointments, and providing administrative support. The ideal candidate will have excellent communication skills and experience working with the public. The position requires flexibility with hours and offers the opportunity to contribute to a caring, friendly environment.

Qualifications

• Experience working with the general public/patients.
• Experience of working in primary care.
• Broad knowledge of general practice.

Responsibilities

• Greet patients and visitors to the surgery in a professional manner.
• Book, cancel, and rearrange appointments as requested.
• Communicate effectively with patients, relatives, and carers.
• Process general enquiries via phone and email.
• Action GP referrals to avoid unnecessary delays.

Skills

Excellent communication skills (written and oral)

Ability to work as a team member and autonomously

Education

GCSE (or equivalent) English and Maths at Grade C (4) or above

Job description

An opportunity has arisen for an enthusiastic andmotivated individual to join our reception team. We are a small, friendly and caringpractice offering a full range of services to our patients.

Our team consists of 2 GP Partners, a Salaried GP,and practice nurses. They are supported by an experienced and dedicated team ofmanagerial, administration, reception and dispensary staff. We are furthersupported by our PCN Staff which includes care co-ordinators, pharmacists andpharmacy technicians, social prescribers, mental health practitioners andhealth and wellbeing coaches

Main duties of the job

Our Receptionist will receive,direct and assist our patients in accessing the appropriate service orhealthcare professional in a courteous, efficient and effective way. They will also provide general administrativeassistance to the practice team and act as a focal point of communicationbetween patients, doctors and other medical and clerical staff.

About us

We are a semi-rural Dispensing GP Practice who hasbeen providing General Medical Services since the late 1960's to residentswithin the town of Cheadle, Stoke on Trent and its surrounding areas. Thebuilding is single storey and we are fortunate to have a large car park. Ourpatient list size currently stands at just over 4,800.

We are a high achiever of QOF and endeavour todeliver high quality of care to all our patients within a safe environmentacknowledging the need to retain dignity, respect and confidentiality at alltimes.

We are also a GP Training Practice working incollaboration with Keele Medical School and have Registrars and MedicalStudents on placement with us throughout the year.

Job responsibilities

The duties and responsibilities to be undertaken may includeany or all the items in the following list.

• Effectivelygreet patients and visitors to the surgery in an appropriate and professionalmanner at all times
• Book,cancel and rearrange appointments as requested by telephone, face-to-face oronline using the electronic appointment book, ensuring patients are directed tothe most appropriate healthcare professional
• Communicateeffectively with patients, relatives and carers
• Processin person, by telephone and e-mail general enquiries ensuring accuracy ofdetail in all messages and ensuring these are actioned as necessary
• ActionGP referrals ensuring correct processes are followed to avoid unnecessarydelays for patients
• Actionall practice tasks and workflow comments daily in accordance with thepractice policy
• Provide assistance and chaperoning to GPswhen required
• Explainpractice procedures and arrangements for new patients
• Registrationof patients residing within the practice boundary, ensuring appropriatedocuments are completed and information entered onto system is correct
• Provideresults of tests and investigations as requested and advised by the GP
• Updatepatient details to ensure correct and accurate details are held, i.e. correctaddress and telephone number, and monitor any PDS differences
• Handleand redirect internal and external mail appropriately and accurately scan andattach clinical and administrative information/correspondence onto patientsrecords as necessary
• Issuecorrect and appropriate specimen containers and forms and ensure the correctinformation is obtained and completed on return of the specimen

Expected Hours - 23.5/wk - Wednesday 08:00-18:30 / Thursday 08:00-13:30 and 13:00-18:30 (alternate weeks) / Friday 08:00-18:00

You will be required to work as per the specified rota and flexible working is essential to cover additional hours during annual leave and sickness

Person Specification

Knowledge & Skills

• Excellent communication skills (written and oral)
• Ability to work as a team member and autonomously

Qualifications

• GCSE (or equivalent) English and Maths at Grade C (4) or above

Experience

• Experience working with the general public/patients
• Experience of working in primary care
• Broad knowledge of general practice

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.