Reception/Administrative Assistant for UHNWs

Knightsbridge Recruitment; City Of London; On-site; GBP 20,000 - 30,000; Full time

Job summary

A prestigious family office in the City of London seeks a Receptionist/Administrative Assistant to manage front desk operations and provide administrative support. This is an exciting opportunity for entry-level candidates to develop their skills in a dynamic environment. Ideal candidates should have strong communication skills, attention to detail, and proficiency in Microsoft Office. The office is known for its welcoming atmosphere and interactions with international dignitaries.

Qualifications

• Excellent communication and interpersonal skills required.
• High attention to detail and accuracy essential.
• Reliability and punctuality necessary.

Responsibilities

• Greet and welcome visitors in a professional manner.
• Manage the reception area to ensure it is tidy and organised.
• Provide general administrative support to management and staff.

Skills

Excellent communication and interpersonal skills

High attention to detail and accuracy

Professional, confident and organised

Ability to multitask and prioritise effectively

Proficiency in Microsoft Office Suite

Job description

A private family office that manages the assets and investments for two UHNW individuals is looking for a Receptionist/Administrative Assistant to join the friendly team based in fabulous offices in Mayfair.

This is an exceptionally exciting opportunity for a first or second jobber to expand their skills and responsibilities in a very varied and busy role, and also gain exposure to international dignitaries.

Front of House & Reception Duties:

• Greet and welcome visitors in a professional and friendly manner.
• Manage the reception area, ensuring it is tidy, organised and presentable.
• Answer, screen, and direct incoming calls and emails efficiently.
• Manage visitor sign‑in procedures and security protocols.
• Coordinate meeting room bookings and prepare rooms as required (refreshments, materials, AV setup).

Administrative Support:

• Provide general administrative support to management and staff, including data entry, filing, and document preparation.
• Maintain and update internal databases, contact lists, and records.
• Assist with incoming and outgoing mail, deliveries, and courier services.
• Order and manage office supplies, stationery, and refreshments.
• Support the organisation of company events, meetings, and staff communications.

Customer Service & Office Coordination:

• Act as a central point of contact for internal and external enquiries.
• Support new staff onboarding and general HR administrative tasks.
• Ensure smooth running of office operations by liaising with suppliers, contractors, and maintenance teams.

Skills & Qualifications:

• Excellent communication and interpersonal skills.
• High attention to detail and accuracy.
• Professional, confident and organised with the ability to multitask and prioritise effectively.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Personal Attributes:

• Warm, approachable, and professional demeanour.
• Positive attitude and willingness to assist across the business.
• Reliable, punctual, and trustworthy.
• Proactive and adaptable in a fast‑paced environment.