Real Estate Legal Administrator

Cross Resourcing; City of Edinburgh; Hybrid; GBP 80,000 - 100,000; Full time

Job summary

A legal services provider is seeking an experienced Legal Administrator to support their Real Estate team in Edinburgh. The successful candidate will manage various legal documents, provide administrative support, and handle client communications while ensuring confidentiality. Candidates should have proven experience as a legal secretary and demonstrate excellent communication skills. Offering a competitive salary and hybrid working conditions, this role provides a unique opportunity in a vibrant legal environment.

Benefits

Excellent salary and benefit package

Hybrid working conditions

Qualifications

• Proven experience as a legal secretary in a legal environment.
• Professional communication with clients and colleagues.
• Competency in document management and billing processes.

Responsibilities

• Provide administrative support to the Real Estate team.
• Type and manage various legal documents and communications.
• Handle billing processes for allocated fee earners.

Skills

Legal document production

Excellent communication skills

Fast and accurate typing

Proficiency in email communication

Knowledge of track changes

Experience with office equipment

Competence in Excel

Collaborative work ethic

Pleasant telephone manner

Tools

iManage

Worksite document management system

Job description

Our full-service legal client is looking for an experienced and motivated Legal Administrator to provide support to their Edinburgh based Real Estate team.

What you’ll do

• Type correspondence and documents, including handling digital dictation and manuscript amendments
• Run legal document comparisons
• Draft and, where appropriate, send letters, faxes and emails
• Scan, photocopy and engross documents
• Handle confidential information with discretion
• Manage partner diaries and book meetings
• Arrange partner travel bookings
• Communicate with clients in person and by telephone
• Prepare Land Register of Scotland forms, LBTT returns and other administrative documents for Real Estate fee earners
• Deliver and collect documents as required
• Prepare forms and administer title deeds and wallets
• Travel between offices when necessary
• Assist with setting up and maintaining systems and data resources for legal administration
• Manage month‑end and year‑end billing for allocated fee earners, including preparing draft fee notes and issuing finalised fee notes to clients
• Complete cash entry forms
• Prepare forms for new clients and matters
• Carry out client verification procedures
• Create new matters in iManage and file documents in the Worksite document management system
• Support implementation of new processes and systems as introduced by the organisation

What you’ll need

• Proven experience as a legal secretary within a legal environment, including document production
• Excellent communication skills with a professional approach to clients, partners, and colleagues
• Fast and accurate audio and copy typing
• Proficiency in email communication
• Strong knowledge of track changes and mail merge
• Confident in using office equipment (photocopiers, scanners, etc.)
• Competent in Excel, including spreadsheets and mail merge
• Ability to work collaboratively and take direction from all levels of legal staff, from partners to trainees
• Pleasant telephone manner and ability to assist clients with queries

What you’ll receive

• Excellent salary and benefit package
• Hybrid working conditions

What’s next?

For more information, contact us or apply via the link below.

Equal Opportunities

Cross Resourcing is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.