Radiology Secretary

Northumbria Healthcare Nhs Foundation Trust; Ashington; On-site; GBP 20,000 - 30,000; Full time

Job summary

A healthcare organization in the United Kingdom is seeking an experienced secretary to support Radiology Site Lead Managers. Key responsibilities include administrative tasks, diary management, and ensuring compliance with mandatory training. Ideal candidates will have strong typing and communication skills and experience in a healthcare setting. Willingness to travel between sites is required.

Qualifications

• Experience as a secretary within a healthcare or similar environment.
• Willingness to travel between Trust sites and support multiple locations.
• Applicants must meet the Fit and Proper Person Requirements (FPPR).

Responsibilities

• Provide support to managers and leads in managing Health Roster and administrative tasks.
• Manage diaries and produce documents for staff.
• Ensure compliance with mandatory training.

Skills

Advanced typing and transcription skills

Strong diary and administrative management skills

Excellent written communication and minute-taking abilities

Experience with HR procedures and training compliance

Education

OCR 3 or equivalent

Job description

An opportunity has arisen for an enthusiastic and highly motivated person to work closely with the Radiology site leads and managers.

The Radiology department is looking to recruit an experienced secretary who can provide secretarial assistance to the Radiology Site Lead Managers.

Responsibilities

• Provide support to managers and leads in managing Health Roster, ESR, and day‑to‑day administrative tasks.
• Manage diaries, produce documents for staff such as HR letters and minute‑taking for meetings.
• Ensure staff are aware of outstanding mandatory training and adhere to completion in line with Trust policy.
• Liaise with the Human Resources advisor to arrange meetings, prepare and share relevant letters with unit managers.
• Arrange travel and accommodation for managers and designated staff members as required.
• Travel between Trust sites (WGH, NSECH, NTGH/HGH) to support site leads and managers; provide cover when the other Radiology secretary is on leave.
• Maintain and update HeRo, risk assessments, and other documentation in line with Trust policy.
• Conduct advanced typing and transcription of clinical and non‑clinical documents (OCR 3 or equivalent qualification/experience).
• Support management of all patient journeys, including target administration such as GP referrals, 18‑week RTT, and Cancer 2ww.
• Manage resource ordering of supplies and equipment.

Qualifications & Requirements

• Experience as a secretary within a healthcare or similar environment.
• Advanced typing and transcription skills; proficiency with OCR 3 or equivalent.
• Strong diary and administrative management skills.
• Excellent written communication and minute‑taking abilities.
• Experience with HR procedures and training compliance.
• Willingness to travel between Trust sites and support multiple locations.
• Applicants who meet the Fit and Proper Person Requirements (FPPR) will require additional pre‑employment checks in line with CQC and NHS England statutory guidance.
• Applicants who are members of the Armed Forces, have a disability that requires support in the workplace, or who meet the Trust’s interview guarantee scheme will be given priority.

Application Information

We reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received.

For Secondment roles, please ensure you have received the appropriate approval and completed the required documentation prior to submitting an application.

Visa Sponsorship

Northumbria Healthcare NHS Foundation Trust holds a sponsor licence. To provide sponsorship, you and the role you are applying for must meet UKVI eligibility requirements. Successful applicants may be required to pay for their own DBS certification, which will be deducted from your first monthly pay.

Equal Opportunities

We recognise the positive value of diversity and inclusion and are committed to a diverse, equal and inclusive workforce. We welcome and encourage applications from people of all backgrounds, particularly Black, Asian and Minority Ethnic (BAME) candidates, as well as LGBT+, disabled candidates, and members of the Armed Forces. We are a Disability Confident Employer and a Stonewall Diversity Champion.

If you require any reasonable adjustments to attend an interview, please notify the HR Recruitment Team as soon as possible by calling 0191 203 1415 option 2.