Radiology Secretary

NHS; Ashington; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading healthcare provider in the UK is seeking a Radiology Secretary to provide comprehensive administrative support. Responsibilities include managing schedules, typing documents, and ensuring compliance with trust policies. Candidates should have relevant qualifications and IT skills, including proficiency in Microsoft Office. This role offers the opportunity to work in one of the best-performing NHS organizations.

Qualifications

• Experience in providing high-quality secretarial support.
• Proficiency in Microsoft Office, particularly Word and Excel.
• Strong typing skills with attention to detail.

Responsibilities

• Provide administrative support to Radiology site leads and managers.
• Manage diaries, arrange meetings, and ensure documentation is accurate.
• Support management of patient journeys and target administration.

Skills

Advanced typing & transcription

Microsoft Office proficiency

Knowledge of Medical Terminology

Communication skills

Education

RSA 3/OCR or equivalent

GCSE English Language grade C or above

ECDL / advanced ECDL

Job description

Go back Northumbria Healthcare NHS Foundation Trust

Radiology Secretary

The closing date is 18 November 2025

An opportunity has arisen for an enthusiastic and highly motivated person to work closely with the Radiology site leads and managers. The Radiology department is looking to recruit an experienced secretary who can provide secretarial assistance to the Radiology Site Lead Managers.

The secretary will provide support to the managers and Leads managing Health Roster, ESR and providing day‑to‑day admin support. You will also be responsible for managing diaries, producing documents for staff such as HR letters and minute‑taking meetings.

The postholder will ensure staff are aware of outstanding mandatory training and ensure staff adhere to completion as part of the Trust policy.

The secretary will liaise with the Human Resources advisor to arrange meetings when required and provide admin support to ensure all relevant letters are typed up and shared with the unit managers prior to sending out.

You will also be required to arrange travel & accommodation on occasion for Managers and other designated staff members as required.

Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received.

For Secondment roles before an application is submitted, please ensure you have received the appropriate approval and completed documentation required beforehand, as this may delay the process if an offer was to be made.

Main duties of the job

To provide comprehensive administrative support to the Radiology site leads and managers; staff, patients and visitors.

This will include managing Health Roster, ESR, updating risk assessments, preparing HR meetings and typing up invite and outcome letters.

To facilitate good communication with other wards and departments involved in patient care or ward/departmental functioning.

To ensure clear channels of communication are maintained within the multi-disciplinary teams.

The postholder will be required to travel between all Trust sites on a regular basis, supporting the site leads managers. You will be allocated two base sites to support (WGH and NSECH) and therefore will be required to build and maintain relationships with the staff and leads. The secretary will be required to provide cover when the NTGH/HGH Radiology secretary is on leave.

About us

We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, covering one of the largest geographical areas of any NHS trust in the country. Leading in innovation and quality - opening a state of the art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. Do you want to work in one of the best performing NHS organisations in England? Work in an organisation that supports its staff and focuses on staff experience as much as it does the experience of its patients? You can live and breathe in an area that has the cleanest air, cost effective living, great nightlife, some of the best schools with a wealth of history available on your doorstep. Sound too good to be true? Well it isn't, this is what you get when you work for Northumbria Healthcare, this is the Northumbria Way! Please read 'applicant guidance notes' before submitting your application.

Job responsibilities

• Provide comprehensive secretarial service to the Radiology Site Leads and Managers and their teams.
• Manage diaries, arrange/minute meetings, communication with GPs & patients. Ensure HeRo is updated in line with Trust policy.
• Advanced typing & transcription of clinical & non-clinical documents (OCR 3 or equivalent qualification/experience).
• Support management of all patient journeys including target administration e.g. GP referrals, 18 week RTT, & Cancer 2ww.
• Resource management, ordering of supplies & equipment.

Person Specification

Qualifications

• RSA 3/OCR or equivalent or relevant typing/word processing experience.
• ECDL / advanced ECDL.
• GCSE English Language grade C or above or equivalent qualification.
• Knowledge of Medical Terminology & procedures.

Experience

• IT skills in the use of Microsoft products (Word, Excel etc) + NHS strategy services i.e. Pathology / X-ray / PAS etc.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Northumbria Healthcare NHS Foundation Trust