Radiology Secretarial Coordinator

York and Scarborough Teaching Hospitals NHS Foundation Trust; York and North Yorkshire; On-site; GBP 20,000 - 30,000; Part time

Job summary

A prominent healthcare provider in York seeks a part-time Secretarial Coordinator. This role involves coordinating medical staff, managing rosters, and ensuring high-quality patient care. Ideal applicants will have strong organizational skills and discretion in handling sensitive information, along with a proactive approach to problem-solving. The position offers flexible working arrangements, contributing to a supportive work environment.

Benefits

NHS Pension Scheme

27 to 33 days of holiday

Generous relocation package

Employee Assistance Programme

Learning and development opportunities

Qualifications

• Experience in managing multidisciplinary teams.
• Proficiency in using Soliton reporting tools is desirable.
• Strong ability to manage sensitive information discreetly.

Responsibilities

• Coordinate and manage the medical rota.
• Act as first point of contact for medical staff.
• Manage the daily operation of reporting worklists.

Skills

Excellent organizational skills

Strong communication skills

Ability to manage schedules

Job description

We are looking for a part time Secretarial Coordinator in York to work Monday and Friday as part of the multidisciplinary team within the radiology department taking a lead role in providing a full and comprehensive PA and secretarial service to designated Consultants and their teams. They will coordinate and manage the multidisciplinary team meeting data relating to the radiology service.

The post holder must ensure the provision of high quality patient care by efficiently deploying senior & junior medical staff in the Radiology Departments by coordinating the Medical Rota. This will involve close liaison with junior doctors, consultants and management teams.

They will be available as a first point of contact for all day-to-day issues affecting medical staff cover. The post holder will be the first point of contact for Doctors to inform the directorate that they will be absent from work. This will involve receiving notification of problems and initiating all necessary actions with the relevant people.

The post holder will actively manage the daily operation and organisation of the Soliton reporting worklists. Taking proactive action to manage reporting wait times, expedite urgent results and report urgent findings to referrers by telephone.

The post holder will be responsible for the co-ordination of senior & junior medical staff across Radiology. Specifically, the post holder will compile and disseminate rotas for the medical staff and act as a single point of contact for doctors for this purpose.

Liaise on any sensitive issues, such as sickness absence, compassionate leave or other sensitive information that the post holder has been made aware of. This should be done in a timely manner with the Management Team.

Administer the booking for conferencing facilities

Managing availability of duty radiologist to provide an acute service for trauma patients in the emergency department.

Manage the workflow for outsourcing of radiology reports to our contracted reporting companies, ensuring a robust process to ensure all records are sent, reported and updated on CPD and soliton, to maintain reporting turn around times.

To ensure that all cases have the appropriate detailed information available for multidisciplinary team meetings.

Management and interrogation of the Soliton computer system to create and provide reports.

Utilising Soliton reports to be in control of the monitoring of the daily reporting worklists.

Facilitate, plan and organise meetings coordinating staff groups managing invites and facilities.

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britain's Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

Please note that some of our substantive vacancies may be available on a smaller number of hours than advertised. If you would be interested in applying on this basis, we would encourage you to contact the appointing manager to enquire further.

DBS Checks

Please be aware that all new employees starting work with us will be charged for the cost of their DBS check if it is required for the role. The cost will be deducted from your salary either in 1 payment or over a six month period once you start employment. By applying you are agreeing to this undertaking. If you are successful you will be asked to confirm if you wish to pay in one amount or in instalments. The charges are currently £27.38 for a standard check and £55.38 for an enhanced check. The level of check will be determined by the post you are applying for.

Please note that Volunteers and Bank only staff will not be charged.

The Disclosure and Barring Service (DBS) offers a confidential checking service for transgender applicants in accordance with the Gender Recognition Act 2004. This is known as the sensitive applications route, and is available for all levels of DBS check - basic, standard and enhanced.

The sensitive applications route gives transgender applicants the choice not to have any gender or name information disclosed on their DBS certificate that could reveal their previous identity. To contact the sensitive applications team, please telephone [phone] or email .

Use of Artificial Intelligence (AI)

Please note, the selection processes at York & Scarborough Teaching Hospitals are in place to ensure we recruit candidates with the right skills and values. We remain vigilant against candidates who misuse these tools to generate an application that doesn't accurately reflect their skills. You will be required to acknowledge that you are aware of this before submitting your application.

Agile and Flexible Working

We are committed to helping all staff balance their work with other commitments and have recently launched our new Agile and Flexible Working policy to support this, entitling all staff to request flexible working from day one - for all posts. We encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Our benefits

• Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
• 27 days holiday rising to 33 days (depending on NHS Trust service)
• A generous relocation package of up to 30% of salary (capped at £18k) for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager.
• A variety of different types of paid and unpaid leave covering emergency and planned leave
• Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
• NHS Car Lease scheme and Cycle to Work scheme
• An extensive range of learning and development opportunities
• Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

Trust Information Pack

All our employees have access to a free, confidential counselling and wellbeing support service. Our EAP is available 24/7, 365 days a year.

Relocation Package

The Trust offers a generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss relocation further, please speak to the recruiting manager at interview.

A bit more about us and the surrounding area

York and Scarborough Teaching Hospitals NHS Foundation Trust is situated in a fantastic part of the country that is home to two national parks, a beautiful coastline, and the city of York - consistently voted one of the best places to live in the UK. We provide a comprehensive range of acute hospital and specialist healthcare services for approximately 800,000 people living in and around York, North Yorkshire, North East Yorkshire and Ryedale - an area covering 3,400 square miles.

Our annual turnover is approaching £0.5bn. We manage eight hospital sites and have a workforce of around 10,000 staff working across our hospitals and in the community.

Sponsorship

If you require sponsorship to work in the UK, check you are eligible under the UKVI points based system online. Not all jobs we advertise are eligible for sponsorship.