Radiology Data Administrator | Epsom and St Helier University Hospitals NHS Trust

Epsom and St Helier University Hospitals; St Helier; On-site; GBP 25,000 - 35,000; Full time

Job summary

A healthcare provider in England is seeking a Radiology Data Administrator to support the Radiology IT team in managing patient data and ensuring smooth patient flow. The role involves transferring medical images and data securely, managing alerts, and producing detailed reports. Candidates should have experience in data management and knowledge of Information Governance policies. This position offers an opportunity to work closely with healthcare providers, enhancing the quality of patient care.

Qualifications

• Experience with PACS systems and data management.
• Knowledge of Information Governance policies.
• Excellent attention to detail in maintaining data quality.

Responsibilities

• Support efficient patient pathway tracking and imaging management.
• Transfer and maintain patient medical images securely.
• Produce activity reports for the Radiology Management Team.

Job description

Overview

An exciting opportunity to join the Imaging Department as a Radiology Data Administrator. The role supports the Radiology IT team by ensuring effective patient data management, smooth patient flow, timely reporting and accurate sharing of images and reports with referrers and other healthcare providers.

Responsibilities

• Work closely within the PACS team to support efficient patient pathway tracking, radiology alerts management, imaging outsourcing and data‑sharing tasks.
• Transfer medical images to and from external trusts and organisations, maintaining accurate audit trails and ensuring compliance with Information Governance policies.
• Perform regular data cleansing on Soliton RIS, removing outdated or duplicate requests to maintain optimal data quality.
• Transfer patient images and data in and out of the Trust’s radiology systems to other healthcare providers using secure methods in line with Trust policies and Information Governance guidelines.
• Transfer patient images and data to patients, solicitors, coroners and third‑party healthcare providers in line with Subject Access Request and Information Governance guidelines.
• Create and manage CDs/DVDs containing patient images for external institutions and liaise with other imaging departments where necessary.
• Maintain accurate logs of all image transfer requests to ensure auditability and avoid duplication.
• Manage radiology alerts, including notifying referrers of cancelled or delayed examinations.
• Forward urgent radiology reports, alerts and critical findings to GPs and referring clinicians.
• Support the monitoring of report turnaround times, appointment data, DNA reports, incomplete examinations, unauthorised reports and other workflow‑related issues.
• Produce weekly and monthly activity reports for the Radiology Management Team, other departments and the SWL Imaging Group.
• Support the tracking and management of outsourced imaging, ensuring timely access to images.

Background

St George’s, Epsom and St Helier University Hospitals and Health Group cares for a population of four million people in South West London and North East Surrey. Our sites include St George’s Hospital, St Helier Hospital and Epsom Hospital. In 2021 the two Trusts became a hospitals group, collaborating closely on research, development, education and training of our 17,000‑strong workforce.