Quote Manager

Build Hollywood Ltd.; Greater London; Hybrid; GBP 42,000 - 52,000; Full time

Benefits offered by this job

25 days annual leave

Life Insurance

Group Income Protection

Flexible working

Employee Assistance Programme

Job summary

BUILDHOLLYWOOD is seeking a proactive Quote Manager to join our UK Creative Studio network. You’ll liaise with suppliers, develop accurate quotes, and ensure costings, lead times and resources are captured for each project, from initial brief to final deck.

Based in the UK, the role offers a competitive package with a £45k circa salary plus bonus, 25 days annual leave, life insurance, flexible working and an employee assistance programme.

Qualifications

• Excellent organisational and time-management skills, with the ability to manage multiple priorities effectively.
• Knowledge and experience within a similar industry, with the ability to apply relevant industry knowledge to the role.
• Ability to accurately ballpark and estimate job costs.
• Throrough understanding of budgets and end to end quoting process.
• Understanding of production, manufacturing, or build processes to support accurate quoting and planning.
• Comfortable and confident working in a fast-paced environment, with the ability to work efficiently under pressure and to tight deadlines.

Responsibilities

• Liaise with suppliers and production partners to obtain costs, lead times and availability.
• Build accurate, commercially viable quotes for Creative Studio projects with the team.
• Identify resources, suppliers and production methods for each project and capture all associated costs.
• Develop and maintain a consistent quoting system, templates and processes to improve accuracy and turnaround times.
• Pull together realistic lead times for all elements and reflect in client quotes.
• Create clear, professional client-facing quote decks with costs, lead times, designs and project information.
• Work closely with Head of Print Operations on production quotes and reflect requirements.
• Develop understanding of production formats and methodologies to provide ballpark costs where appropriate.
• Identify potential production risks, hidden costs, dependencies and scope considerations.
• Ensure quotes are commercially viable and aligned with margin expectations.
• Manage project budget sheets and track costs against budgets.
• Maintain an archive of case studies and project examples to support quotes.
• Set and maintain high standards for accuracy and quote turnaround times.

Job description

We are a creative street marketing company with a network of billboard sites across the UK. Clients come to us for our street level posters as well as increasingly 3D creative activations on our sites, in our venues and on the street. All our creative activations are produced in house by our Creative Studio, b ased in NW10 . The range of briefs vary and can include anything from a single billboard to a full nationwide bespoke build roll out. The Quote Manager will be responsible for quoting all creative briefs,working closely with project leads and production teams to establish realistic costs, timings and resource requirements based on production methodologies. The role will develop a quoting system to produce accurate, competitive and commercially viable quotes for all Creative Studio projects. You will work closely with the in-house sales team to understand our clients needs and requirments for each job. The quote manager will develop client facing quote decks inclusive of lead times and designs. You will be responsible for understanding what a project requires, identifying the resources and the suppliers needed, building the associated costs, and ensuring consistency and accuracy across all quotes.

What you'll be doing

• Liaise with suppliers and production partners to obtain accurate costs, lead times and availability for materials, services and specialist production requirements.
• Build accurate, commercially viable quotes for Creative Studio projects, working with the team to understand scope, methodology, resources and requirements.
• Identify the resources, suppliers and production methods required for each project and ensure all associated costs are captured before quotes are issued.
• Develop and maintain a consistent quoting system, templates and processes to improve accuracy, efficiency and turnaround times across all Creative Studio quotes.
• Pull together realistic lead times for all elements of a project and ensure these are clearly reflected within client-facing quotes.
• Create clear, professional client-facing quote decks that bring together costs, lead times, designs and relevant project information.
• Work closely with the Head of Print Operations on flatbed production quotes, ensuring production requirements and costs are accurately reflected.
• Develop a strong understanding of regular production formats and methodologies, enabling the team to confidently provide accurate initial or ‘ballpark’ costs where appropriate.
• Identify potential production risks, hidden costs, dependencies and scope considerations, ensuring these are accounted for before a quote is issued.
• Ensure quotes are commercially viable and aligned with agreed margin expectations, highlighting any areas of risk or opportunity.
• Manage project budget sheets and track costs against agreed budgets, highlighting variances and potential overspend to the relevant project leads.
• Maintain an organised archive of relevant case studies and project examples from the company website and ensure these are available to support client quotes and proposals.
• Set and maintain high standards for accuracy, commercial awareness and quote turnaround times across the team.

About you

• Excellent organisational and time-management skills, with the ability to manage multiple priorities effectively.
• Knowledge and experience within a similar industry, with the ability to apply relevant industry knowledge to the role.
• Ability to accurately ballpark and estimate job costs.
• Throrough understanding of budgets and end to end quoting process.
• Understanding of production, manufacturing, or build processes to support accurate quoting and planning.
• Comfortable and confident working in a fast-paced environment, with the ability to work efficiently under pressure and to tight deadlines.
• Salary of circa £45K plus bonus scheme to share in company success.
• 25 days annual leave, plus bank holidays and an additional day off to celebrate your birthday (incrementally rising to 30 days after 5 years' service).
• Life Insurance and Group Income Protection with Canada Life.
• Flexible working - to help you achieve that all-important work-life balance.
• Access to our Employee Assistance Programme (EAP).
• Family is important to us, so we have a range of inclusive family-friendly policies in place, including enhanced leave to support you during those important times.

Our values

Our values are really important to us. Below is a brief overview, but we’d love to tell you more!

• AUTHENTIC – We believe that we are at our strongest and most creative when everyone can be their authentic selves. We treat everyone with respect, share our own differences and unique perspectives and feel proud of them. We are confident to pursue our passions.
• CARE – We take care in what we do, we are meticulous in the execution of our tasks, care for our craft is what sets us apart from the competition. We care about the world around us and how we affect it, we strive to reduce our impact, make positive contributions and improve the environments we work in. We care about our own wellbeing and each other’s, we provide support, knowledge and empathy where we can.
• COMMUNITY - We are part of something bigger than ourselves, one team and one community with a common goal and purpose. We each play our own important part but cannot thrive without each other. We are present and engaged for our colleagues. We recognise our role and influence in building a positive community, caring how we speak to one another, the way we make each other feel and the support we give one another.
• CURIOUS - We are always asking questions and learning whilst doing. We celebrate the gaining of knowledge for personal and professional growth. We keep ourselves well informed. We are collaborative and embrace alternative viewpoints and innovative approaches. We respond to the creativity in the world around us.
• GROW - We take ownership of our careers, set ourselves goals and thrive on challenge. We are ambitious, we see effort as necessary to grow. Individual success is all of our success. We seek out learning and embrace feedback. And we enjoy the journey.

BUILDHOLLYWOOD is committed to creating an environment that is inclusive to all, where everyone is treated with kindness and respect. We believe in equal opportunities for everyone and welcome applicants from all backgrounds. Do reach out to let us know if there’s any actions we can take to better support an environment where you feel comfortable.

Please let us know if you have any accessibility requirements at any stage of the recruitment process. We are always open to ideas from our candidates that help us to make our processes more inclusive.

BUILDHOLLYWOOD is dedicated to placing creativity in the heart of our cities. As the UK’s leading street advertising specialist, we develop, curate and offer street poster space to a range of clients within the music, fashion, arts and culture sectors. BUILDHOLLYWOOD creates the space and our family of agencies, DIABOLICAL, JACK and JACK ARTS work with clients to bring their campaigns to life on the street.

Built on an art school mentality that stretches back decades to our founder, we have a talented family of agencies – DIABOLICAL, JACK and JACK ARTS – who specialise in their own sectors to produce street-level poster campaigns, creative billboards, hand-painted murals, interactive installations, ambient activities, and unique experiential campaigns, creating authentic interactions with people on the street.

This combination of format, creativity and position is unique to BUILDHOLLYWOOD. It’s the reason why we work and collaborate with the most exciting brands, artists and creative institutions in the world.

At BUILDHOLLYWOOD, our culture is really important to us, we are constantly looking for new ways to nurture and strengthen it. Alongside your CV, we ask that you include a cover letter, to give us a glimpse into who you are and why you’re excited about the role.

Please note that we will not consider applications submitted without a cover letter.