QHSE Coordinator

Arcus FM Limited.; Milton Keynes; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A facilities management company in Milton Keynes is seeking a QHSE Coordinator to support QHSE services delivery. The role involves liaising with internal and external stakeholders, managing audits, and ensuring compliance with health and safety regulations. Ideal candidates will have a Level 3 qualification in Health and Safety, relevant experience, and strong administrative skills. The position requires flexibility and may involve travel across the UK.

Qualifications

• Experience in QHSE coordination within facilities management or similar environments.
• Good understanding of current HSQE regulations for England, Wales, Scotland, and Northern Ireland.
• Experience of ISO 45001, 14001, and 9001 are desirable.

Responsibilities

• Liaise with stakeholders to schedule audits and track remedials.
• Assist with investigation and review of accidents and near misses.
• Compile and analyze QHSE statistics and dashboards for reporting.
• Support mobilisation and transition activities for new client sites.

Skills

Excellent administration skills

Analytical and problem-solving skills

Strong organizational skills

Communication skills

Confidence to liaise with stakeholders

Education

Minimum Level 3 qualification in Health and Safety (e.g., NEBOSH Certificate)

Tools

Microsoft Office

Excel

PowerPoint

Job description

Why Join Us

The QHSE Coordinator provides support to the Head of QHSE in the delivery of QHSE services to the client through completion of administration, coordination, monitoring and reporting activities.

What You'll Be Doing

• Liaise with internal employees, client stakeholders and supply partners to schedule audits and track remedials thereby ensuring the property related audit schedule is completed in accordance with contractual agreements.
• Assist with the investigation and review of Accidents, Investigations and Near Misses (AINM), reported by client employees via the supply partner.
• Liaise with relevant internal and external stakeholders where required to support audit schedule delivery and AINM reporting to the client to ensure delivery of contract scope and required client compliance standards.
• Ensure effective use and compliance of relevant client systems, e.g Track Record and Ostara, for all audits and incidents.
• Compile and analyse QHSE statistics and dashboards for client reporting, drawing insights and conclusions of trends and compliance.
• Coordination of purchase orders (PO) for QHSE activities.
• Provide administrative support and manage QHSE client documentation compliant with appropriate confidentiality and data protection requirements.
• Support the Head of QHSE to proactively organise meetings, preparing agendas, taking minutes, and following up on actions.
• Build and maintain knowledge of QHSE service delivery to the client including process and procedural requirements to ensure contract compliance. Support mobilisation and transition activities for new client sites or services.
• Liaise with and support the Arcus HSQE team where required in providing a safe workplace for Arcus colleagues in the delivery of IFM services to the client.

What We're Looking For

Qualifications

• Minimum Level 3 qualification in Health and Safety (e.g., NEBOSH Certificate).

Knowledge and Experience

• Experience in QHSE coordination within facilities management or similar environments.
• A good understanding of current HSQE Regulation for England, Wales, Scotland and N Ireland.
• Excellent administration skills and use of Microsoft office, excel and PowerPoint.
• Analytical and problem-solving skills.
• Experience of 45001, 14001 and 9001 are desirable.
• Strong administrative, organisational, and communication skills.
• Confidence to liaise with internal and external stakeholders.

The post holder must be able to work flexibly as determined by the business requirements and this will involve travel UK wide.