Purchasing Executive

V-Bunkers Tankers; City Of London; On-site; GBP 80,000 - 100,000; Full time

Job summary

A maritime logistics company is seeking a Purchasing Officer to manage all procurement for assigned vessels. The ideal candidate should have a diploma in Procurement or equivalent, along with experience in the marine or bunkering industry, and excellent negotiation skills. Responsibilities include sourcing spares, liaising with Superintendents, and ensuring compliance with purchasing policies. This role requires strong analytical abilities and proficiency in purchasing software.

Qualifications

• Preferred 1 year of relevant working experience in similar capacity, preferably in Marine / Bunkering industry.

Responsibilities

• Responsible for all purchasing activities for assigned vessels.
• Ensure purchasing activities comply with the organisation’s policy.
• Source and negotiate technical and operational spares and services.
• Liaise with Superintendents for supply of requested services.
• Monitor vessels' movement for timely procurement.
• Perform invoice matching for accounts payment.

Skills

Excellent communications and negotiation skills

Good analytical and organizational skills

Hands-on experience with purchasing software

Proficient in MS Office application

Resourceful and meticulous

Ability to work well under stress

Education

Diploma in Procurement / Marine / Engineering

Job description

Job Description

• Responsible for all purchasing activities and processes for assigned vessels and the company.
• Ensure that all purchasing activities are carried out in accordance to the organisation’s purchasing policy and procedures.
• Source, evaluate, negotiate and purchase technical and operational spares/stores/services required for vessels and company operations at the right quality and competitive prices.
• Ensure that purchases are within the budget set for, otherwise will need to highlight to the Superintendents/requestors.
• Liaise with Superintendent and vessels regarding routine services and in arranging specialized services and repairs.
• Liaise with Superintendents for prompt supply of requested spares/supplies/services.
• Monitor vessels movement and ensure timely procurement and forwarding of provisions, stores and spares to the vessels.
• Advise vessels on delivery schedules/ arrangement of the supplies.
• Perform Purchase order/invoice/delivery order matching and submission to accounts for payment, resolve discrepancies and handling of claims to vendors for defectives, shortage, missing parts to facilitate smooth payment processing.
• Establish framework agreements with suppliers and ensure relevant goods and services are purchased under such agreements whenever possible.
• Evaluating the performance and conduct periodic appraisals/assessments of suppliers, sub-contractors and repair companies/yards.
• Maintain record of vessel certificates and initiate early action for their timely renewal in consultation with Superintendents.
• Assist Superintendents in arranging spares/stores/services for repairs and docking of vessels.
• Participate and assist Superintendents with preparation of annual OPEX /docking/ship repairs budgets.
• Undertake any ad-hoc duties/responsibilities as and when required.

Job Requirements

• Diploma in Procurement / Marine / Engineering or equivalent certifications
• Preferred 1 year of relevant working experience in similar capacity preferably in Marine / Bunkering industry
• Excellent communications and negotiation skills
• Hands-on experience with purchasing software
• Good analytical and organizational skills, resourceful and meticulous
• Proficient in MS Office application
• Able to work well under stress in a fast paced environment