Purchasing and Payments Administrator

Hartpury University and Hartpury College; England; Hybrid; GBP 26,000 - 30,000; Full time

Job summary

A leading UK education provider is seeking a Purchasing & Payments Administrator to join their Finance Team. The successful candidate will handle financial transactions, including invoices and purchase orders, ensuring processes are accurate and efficient. Ideal for those with finance or purchasing experience, this role offers hybrid working and extensive staff benefits, including annual leave and professional development support.

Benefits

Hybrid working arrangements

25 days annual leave, increasing with service

Wellbeing support

Generous pension scheme

Employee Discounts Scheme

Onsite fitness facilities

Cycle to Work Scheme

Support for professional development

Flexible working opportunities

Enhanced maternity, adoption and paternity leave

Qualifications

• Experience in a finance, purchasing, or payments administration role.
• Strong understanding of financial processes.
• Ability to manage a busy workload with accuracy.

Responsibilities

• Process payments and purchase orders accurately and timely.
• Maintain supplier records and ensure data compliance.
• Reconcile credit card accounts monthly.
• Liaise with departments and suppliers to resolve queries.
• Contribute to improving processes in the Finance Team.

Skills

Finance experience

Purchasing administration

Microsoft Excel

Organizational skills

Communication skills

Job description

£26,028 per annum

A minimum of 37.5 hours per week

Fixed Term

About the Role:

We’re seeking an organised and detail-focused Purchasing & Payments Administrator to join our Finance Team at Hartpury.

In this varied role, you will play an important part in ensuring that all financial transactions, including invoices, purchase orders, and staff expenses, are processed accurately and efficiently. You’ll help to keep our financial operations running smoothly by:

• Supporting the timely and accurate processing of payments and purchase orders.
• Maintaining supplier records and ensuring all data is compliant and up to date.
• Managing and reconciling credit card accounts each month.
• Liaising with internal departments and suppliers to resolve queries in a professional and efficient manner.
• Contributing to the continuous improvement of processes within the Finance Team.

About You:

• You have experience in finance, purchasing, or payments administration role and a good understanding of financial processes.
• You take pride in your accuracy, organisation, and ability to manage a busy workload.
• Confident using financial systems and Microsoft Office, particularly Excel.
• Communicate clearly and professionally, building positive working relationships with both colleagues and external suppliers.
• You’re a collaborative team player who takes initiative and approaches challenges with a positive, solution-focused mindset.

We offer a fantastic package of staff benefits including:

• Hybrid working arrangements with blended approach of office and home working
• 25 days annual leave entitlement plus bank holidays rising to 30 days with length of service
• Wellbeing support including our Employee Assistance Programme
• Generous pension scheme (LGPS)
• Employee Discounts Scheme
• Onsite fitness facilities
• Cycle to Work Scheme
• Support for continuous professional development
• Flexible working opportunities available
• Enhanced maternity, adoption and paternity leave

About Us:

Hartpury University and Hartpury College are among the UK’s leading specialist education providers in agriculture, animal, equine, sport and veterinary nursing. Located in Gloucestershire, Hartpury University and Hartpury College sit side-by-side on a beautiful 360-hectare campus. We provide world-class facilities to more than 4,500 university and college-level students studying undergraduate and postgraduate degrees, A-levels and diplomas, as well as undertaking industry research. The University is rated top 10 in the UK for Teaching Quality (The Times and Sunday Times Good University Guide 2025) and has 97% graduate employability, whilst the College is rated Ofsted Outstanding in all areas. A passionate and innovative business culture and exceptional support networks make Hartpury an ideal career choice. Hartpury is committed to promoting a diverse and inclusive community – a place where we can all be ourselves. We particularly welcome applicants that we are underrepresented in, including those from ethnically diverse backgrounds, LGBTQI+ communities, and those living with disabilities. As part of our commitment to equality, diversity and inclusion we offer a range of inclusive policies, flexible working arrangements and a multi-faith space to support staff from different backgrounds. To find out more about our commitment to Equality, Diversity and Inclusivity, please click here.

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.

Click the button below to apply online or telephone [phone] to request documents by post.