Purchasing Administrator

Eaton Syalon Ltd; East Midlands; Hybrid; GBP 27,000 - 28,000; Full time

Job summary

A growing organization in the UK is seeking a Purchasing Administrator to optimize the procurement process. The ideal candidate will manage purchase orders, maintain supplier records, and support buying activities. Strong organizational skills, proficiency in Excel, and experience in purchasing or supply chain roles are essential. This hybrid position offers a mix of office and remote work, allowing for flexibility in a fast-paced environment. Join this thriving team to make a meaningful impact from day one.

Qualifications

• Experience in purchasing, procurement, or supply chain administration.
• Confident with Excel for tracking, reporting, and data entry.
• Strong communication skills to build relationships.

Responsibilities

• Raise purchase orders and maintain accurate internal records.
• Manage supplier data, pricing updates, and product details.
• Liaise with suppliers for quotes and resolve discrepancies.
• Check supplier invoices for accuracy against POs.
• Support purchasing decisions through reports and cost comparisons.
• Monitor order progress and communicate updates effectively.
• Collaborate with warehouse and operations teams.
• Assist with general administration in the purchasing function.

Skills

Organised

Excel proficiency

Strong communication

Experience in purchasing

Job description

Purchasing Administrator
Location: Nottingham
Hybrid: 3 days office / 2 days WFH
Salary: £27,000 £28,000

Eaton Syalon are pleased to be partnering exclusively with a growing organisation to recruit a Purchasing Administrator. This role suits someone who enjoys working with detail, thrives in a fast-paced environment, and has experience in purchasing, procurement, or supply chain administration.

You must be able to drive to be considered. The role is based in Nottinghamshire and is easily commutable from Bingham, Lowdham, Newark, West Bridgford, and surrounding areas.

As a Purchasing Administrator, you ll help ensure materials and products are ordered efficiently and delivered on time. You ll update systems, raise purchase orders, maintain supplier records, and support the purchasing team with reports and documentation.

Key Responsibilities

• Raised purchase orders and ensured all buying activity was accurately recorded in internal systems.
• Managed supplier information, pricing updates, and product details to maintain clean and reliable data.
• Liaised with suppliers to request quotes, confirm lead times, and resolve order discrepancies.
• Checked supplier invoices, ensuring accuracy against POs and resolving mismatches.
• Supported purchasing decisions by preparing reports, cost comparisons, and stock-related information.
• Monitored order progress, chased outstanding deliveries, and communicated updates to internal teams.
• Worked closely with warehouse and operations teams to ensure purchasing aligned with stock requirements.
• Assisted with general administration across the purchasing function, including filing, documentation, and contract support.

What We re Looking For

• Naturally organised and able to manage multiple tasks and priorities.
• Confident with Excel (tracking, reporting, data entry) and comfortable learning new systems.
• Strong communicator who builds positive relationships with suppliers and colleagues.
• Experience in purchasing, procurement, supply chain, or similar administrative roles.

If you re looking for a role where you can build your career in supply chain while making an impact from day one, please apply online now!