Purchase to Pay Officer

Platinum Recruitment NI Ltd; Newry; On-site; GBP 80,000 - 100,000; Full time

Job summary

A recruitment agency in Northern Ireland is looking for a Purchase to Pay Administrator to support financial services for the council. Responsibilities include administering the Purchase to Pay system, processing purchase orders and invoices, and ensuring compliance with Council policies. Candidates must have relevant finance experience, strong Microsoft Office skills, and a minimum of 4 GCSEs including English Language. This role offers the opportunity to contribute to efficient financial operations within the organization.

Qualifications

• At least 1 year experience in Accounts Receivable or Accounts Payable.
• Experience in working with Management Information Systems.
• Ability to use email and Microsoft Office applications.

Responsibilities

• Administer the Purchase to Pay system.
• Issue purchase orders to suppliers.
• Process received invoices and match them with POs.
• Provide timely responses to the P2P help desk.
• Maintain records of creditors and reconcile accounts.
• Administer payment systems and process various payments.

Skills

Experience in Finance Department

Familiarity with Management Information Systems

Competence in Microsoft Office

Communication skills

Education

Grade C or above in 4 GCSEs including English Language and a numerate subject

Job description

The post holder will report to and support the Purchase to Pay Supervisor, to provide a comprehensive and efficient financial service across the area of work, which meets the needs of the Council, regulatory authorities and statutory agencies.Undertake the efficient operation of the Purchase to Pay function as required by the Purchase to Pay Supervisor. This will include assisting any member of staff in relation to raising a Purchase Order or processing a payment to a supplier while using the Purchase to Pay platform. Initiate electronic and manual payments up to the stage of having them for authorisation by the Supervisor.

Responsibilities

• Responsible for administering the ‘Pecos’ Purchase to Pay system include:
• Issuing purchase orders to suppliers after the PO has been approved by Budget holder. Checks include ensuring the correct PO settlement has been chosen and ensuring cost codes are accurate and reflect the Council’s accounting structure.
• Processing received invoices on the system to match PO’s which have already been created.
• Processing Non PO invoices ensures cost codes are correct and they are directed for approval to the correct budget holder.
• Providing a timely response to the P2P staff support contact help desk-issues could include raising orders, change order and goods received notes.
• Responsible for creating, updating and reviewing suppliers, customers and client details for internal and external stakeholders on the Pecos system.
• Ensuring approval rule groups are up to date on the system to account for staff/structure changes.
• Ensuring Council Address list is kept relevant.
• Responsible for the administration of the Konducta system for the payment of stock items.
• Responsible for all creditor payments for both Revenue and Capital spend, in line with Council Policy and Audit regulations.
• Responsible for ensuring the calculation and payment of Councillors and Officials Subsistence.
• Responsible for the administration of the Tax Construction Industry Scheme (C.I.S).
• Review / maintain Purchase Ledger for supplier details, turnover, outstanding invoices etc., dealing with customers as required.
• Responsible for the operation of BACS, Imprest and Manual Payment System and the reconciliation of the Imprest Bank Account and Imprest Petty Cash Account.
• Responsible for recording and receipting all property certificates that are received by Council and include within the weekly lodgement.
• Responsible for providing details for EU invoices for the monthly VAT return.
• Responsible for the recording of all pro forma invoices. And the preparation of the monthly utility bill return.

Skills and Qualifications

• Grade C or above in at least 4 GCSEs or equivalent qualification one of which must be GCSE English Language or equivalent and one of which must be a GCSE in a numerate subject or equivalent.
• Have 1 years’ relevant experience in a Finance Department to include Accounts Receivable (Debtors)/ Accounts Payable (Creditors) or similar experience.
• At least 6 months’ experience of working with Management Information System/s.
• Be able to demonstrate competence in use of email and Microsoft Office applications including Word, Excel.

Further Information

Please note that Platinum Recruitment NI ltd require original certificates as proof of all qualifications listed on CV.

Area: Republic of Ireland
Closing date: 20 Dec 2025