Purchase Order Processor

UK Power Networks (Operations) Limited; Peterborough; Hybrid; GBP 32,000; Full time

Job summary

An established industry player is seeking a Purchase Order Processor to join their dynamic team in Peterborough. In this role, you will be responsible for creating requisitions and purchase orders, ensuring compliance with procurement policies, and supporting the business in acquiring goods and services. With a focus on continuous improvement, you will collaborate with various departments to streamline processes and enhance efficiency. This position offers a competitive salary, a bonus, and the flexibility of blended working arrangements after a probationary period. If you are detail-oriented with a knack for problem-solving, this could be the perfect opportunity for you to make a significant impact in a supportive and collaborative environment.

Benefits

Annual Leave

Personal Pension Plan

Tenancy Loan Deposit scheme

Cycle to work scheme

Season ticket loan

Occupational Health support

Discounts on retailers' products

Discounted access to sports and social clubs

Employee Assistance Programme

Qualifications

• GCSE level education required.
• Experience with SAP and Microsoft Excel is essential.

Responsibilities

• Create requisitions and purchase orders, ensuring compliance with Procurement Policy.
• Support the business in buying goods and services effectively.

Skills

Attention to detail

Problem-solving

Customer service

Commercial awareness

SAP CP1 Material Management

SAP SRM module

Microsoft Excel

Education

GCSE level

Tools

SAP

Microsoft Office

Job description

80031 - Purchase Order Processor

This Purchase Order Processor will report to the Purchase Order and Unifier Data Team Lead and will work within Capital Programme - PMO based in our Peterborough, Chatham or Ashford office. You will be a permanent employee.

You will attract a salary of £31,426 and a bonus of 3%. This role can also offer blended working after the probationary period (6 months) - 3 days in the office and 2 remote.

Close Date: 22/12/2024

We also provide the following additional benefits:

• Annual Leave
• Personal Pension Plan - Personal contribution rates of 4% or 5% (UK Power Networks will make a corresponding contribution of 8% or 10%)
• Tenancy Loan Deposit scheme
• Tax-efficient benefits: cycle to work scheme
• Season ticket loan
• Occupational Health support
• Switched On - scheme providing discounts on hundreds of retailers' products.
• Discounted access to sports and social clubs
• Employee Assistance Programme.

Job Purpose

As a valued member of the centralised purchase order team, you will create requisitions and purchase orders on behalf of UKPN, ensuring goods and services are acquired following the Procurement Policy through SAP.

Dimensions

Provide support in raising approximately 30,000 purchase orders per annum.

Principal Accountabilities

• To support the business in buying goods and services following the Procurement Policy.
• Collaborate with business originators to address any data queries, keeping them up to date throughout the process.
• Ensure workload is completed within Service Level Agreement requirements.
• Ensure records are kept to support audit.
• Highlight areas of spend that may be common to other departments and outline opportunities to aggregate spend or agreements with the Category Specialist.
• Consider the use of corporate card where applicable.
• Experience with direct pay process and when to use it.
• Identify process improvements to drive continuous improvement.
• Become a MyChampion of the purchase to pay process, driving positive change and supporting the business with writing/reviewing help cards/user guides.
• Process the commercial data through analytics systems.

Nature and Scope

Advocate for Procurement, ensuring goods/services are purchased through outline agreements.

Become a trusted and knowledgeable service provider to UKPN, a purchase to pay 'MyChampion' who can provide advice to the business to ensure the correct supplier and purchasing route is used.

Support other central order processors and, where required, the wider Procurement team to ensure sharing of knowledge and provide team holiday cover.

We ask that you have attention to detail and an aptitude for problem-solving.

Qualifications

GCSE level.

Working knowledge of SAP CP1 Material Management module (purchase to pay).

Working knowledge of SAP SRM module (shopping cart).

Experience with Microsoft packages, more specifically Excel.

Ability to work in a high-volume environment and meet strict Service Level Agreements.

Customer service experience.

Commercial awareness.

Health & Safety Responsibilities

Managers and supervisors carry both legal and company responsibilities for ensuring the health and safety of their employees, those under their control, and those who might be affected by the work undertaken, i.e., public, visitors, and employees of other organisations. This includes briefing individuals working for them and ensuring there is the necessary understanding, competence, and application of requirements to work safely and without harming the environment.

Employees will ensure they understand the health and safety risks involved in their work activities and their responsibility to apply the controls needed to manage those risks to acceptable levels. Similarly, where work activities can have an adverse impact upon the environment, and where there are legal requirements, employees will understand those impacts and the controls they must ensure are applied.

If in doubt, ask!

We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.