Purchase ledger clerk

IWS M&E Services Limited; Wallingford; On-site; GBP 23,000 - 32,000; Full time

Job summary

IWS M&E Services Limited in Wallingford is seeking a meticulous Purchase Ledger Clerk to manage supplier invoices, maintain financial records, and support timely payments. You will handle end-to-end ledger processes, PO creation, coding, and reconciliations in a busy office.

The ideal candidate will have strong attention to detail, excellent Excel/Word skills, and the ability to communicate effectively with suppliers and colleagues while upholding confidentiality.

Qualifications

• Experience in Purchase Ledger, Accounts Payable, or similar finance administration.
• High accuracy in financial data entry and record keeping.
• Understanding of accounting processes and invoice management.

Responsibilities

• Process supplier invoices and maintain accurate records.
• Create and maintain purchase orders for materials and services.
• Match, code, verify and process supplier invoices per procedures.
• Prepare and monitor supplier payments within terms (BACS, cheque, online).
• Reconcile supplier statements and resolve discrepancies.
• Maintain supplier records and liaise with internal stakeholders.
• Process employee expenses and corporate card transactions.
• Assist with month-end and year-end activities, including accruals.
• Act as first point of contact for visitors and calls.
• Coordinate office admin tasks and travel arrangements.
• Ensure compliance with financial procedures and confidentiality.
• Provide general finance and admin support and seek process improvements.

Skills

Attention to detail

Excel skills

Communication skills

Organisational skills

Problem-solving

Teamwork

Customer service orientation

Tools

Microsoft Excel

Microsoft Word

Job description

Location: Wallingford

Contract:Full-Time | Permanent | 40 hours per week

About Us:

IWS M&E mitigates and manages risk from mechanical and electrical failures for a wide range of customers in the public and private sectors throughout the UK.

An established Principle Contractor and Designer within the MEICA Process sector, IWS M&E’s specialisms include pump diagnostics and refurbishment, turn-key project management, chemical dosing and control, and plant and infrastructure maintenance with emergency response.

With over a century of borehole drilling and maintenance, G Stow is an established market leader. The business has completed water supply projects in over thirty countries around the world.

G Stow specialises in all aspects of borehole engineering, providing a unique, total M&E service, taking projects from conception to completion.

The Role:

As a Purchase Ledger Clerk, you will be responsible for providing an efficient and robust Purchase Ledger service whilst ensuring admin tasks are completed for the smooth running of the office. The role involves processing supplier invoices, maintaining accurate financial records, and supporting the finance function to ensure timely and accurate payments.

Key Responsibilities:

• Manage the end-to-end purchase ledger process, ensuring invoices are processed accurately and in a timely manner.
• Create and maintain purchase orders for materials, services, and business requirements.
• Match, code, verify, and process supplier invoices in accordance with company procedures.
• Prepare and monitor supplier payment runs, ensuring payments are made within agreed terms, including BACS, cheque, and online payments.
• Reconcile supplier statements and purchase ledger accounts, investigating and resolving discrepancies promptly.
• Maintain accurate supplier records and build positive relationships with suppliers and internal stakeholders.
• Process employee expense claims and corporate credit card transactions in line with company policies.
• Assist with month-end and year-end activities, including accruals, reconciliations, reporting, and audit preparation.
• Act as the first point of contact for visitors, telephone calls, emails, and general office enquiries.
• Coordinate office administration activities, including managing post, ordering supplies, arranging travel and accommodation, and liaising with service providers.
• Ensure compliance with company financial procedures, internal controls, and confidentiality requirements.
• Provide general administrative support to the Finance and Management teams while contributing to continuous process improvements and the smooth day-to-day running of the office.

What you’ll need:

• Previous experience in a Purchase Ledger, Accounts Payable, or similar finance administration role.
• Strong attention to detail with a high level of accuracy in financial data entry and record keeping.
• Good understanding of accounting processes, invoice management, and purchase ledger procedures.
• Competent in Microsoft Office applications, particularly Excel and Word.
• Excellent communication and interpersonal skills, with the ability to build effective relationships with suppliers and colleagues.
• Highly organised, reliable, and able to manage multiple priorities while meeting deadlines.
• Professional, approachable, and proactive attitude with a strong customer service focus.
• Discreet and trustworthy, with the ability to handle sensitive financial and personal information confidentially.
• Positive and flexible approach, with a willingness to support colleagues and teams across the business.
• Strong problem-solving skills and the ability to resolve queries and discrepancies efficiently.
• Team player who can work collaboratively with others while also being capable of working independently and taking ownership of tasks.

What You’ll Get:

• Family-Friendly Leave: Enhanced Maternity, Adoption, Paternity & Shared Parental Leave, Fertility Support, and up to 5 paid Carer’s Days.
• Financial Security:Auto-enrolment pension scheme with salary sacrifice options and Life Assurance cover.
• Health & Wellbeing:Employee Assistance Programme (EAP) and 24/7 Virtual GP access for you and your dependents.
• Lifestyle & Perks:Cycle to Work Scheme and access to My Premier Benefits, offering discounts, cashback, and vouchers.
• Annual Leave:25 days annual leave entitlement, plus statutory holidays.
• Performance & Recognition:Annual salary review, Reward & Recognition Scheme, and Long Service Awards.
• Professional Development:Comprehensive on-the-job training, ongoing career development, and the opportunity to study towards an AAT Accountancy qualification.
• Inclusion & Belonging:Access to employee networks including Disability & Neurodiversity, Unity+, Women’s Network, and Parent & Carer Networking Groups.

At South Staffordshire Limited, inclusion matters. We have a wide range of employee networks which are employee-led communities that bring our people together, support different perspectives and create a strong sense of belonging. Our people are encouraged to get involved as members or allies.

We are committed to building a team that reflects the diversity of the communities we serve.

We warmly welcome applications from candidates of all backgrounds, including all genders, ethnicity, sexual orientations, and physical and neurodiverse abilities.

We are happy to discuss reasonable adjustments and encourage you to let us know how we can best support you throughout the recruitment process.

Department

Finance

Contract type

Permanent

Hours

40 hours per week