Purchase Ledger Clerk

CareTech Group; Uxbridge; Hybrid; GBP 30,000; Full time

Job summary

A UK-based healthcare services provider is looking for an experienced Purchase Ledger Clerk to join its finance team in Uxbridge, with a hybrid working model. The role involves ensuring timely processing of supplier invoices, managing supplier queries, and maintaining strong relationships. The ideal candidate will have a minimum of 3 years in a similar role and possess strong numeracy and organizational skills. Applicants should be self-motivated and capable of working collaboratively in a dynamic environment.

Qualifications

• Minimum 3 years’ experience in a Purchase Ledger role.
• Experience working in a large, multi-site, multi-cost centre environment.
• Competent IT skills including Microsoft Excel, Word, and PowerPoint.

Responsibilities

• Process supplier invoices accurately and within agreed payment terms.
• Manage and resolve supplier invoice queries.
• Reconcile supplier statements monthly.

Skills

Strong numeracy skills

Excellent verbal and written communication skills

Self-motivated

Strong organisational and prioritisation skills

Proactive problem-solver

Tools

Microsoft Excel (VLOOKUPs)

SAP Concur

Job description

Purchase Ledger Clerk

Salary: £30,000 per annum

Location: Uxbridge (Hybrid Working Model)

Contract: Full-time, Permanent

About the Role

We are seeking an experienced Purchase Ledger Clerk to join our Finance team based in Uxbridge, working on a hybrid basis. Reporting to the Purchase Ledger Supervisor, you will play a key role in ensuring the accurate and timely processing of supplier invoices, maintaining strong supplier relationships, and supporting efficient financial operations across the business.

This role requires a proactive, organised individual who thrives in a fast-paced environment and is committed to delivering a high level of service to internal and external stakeholders.

Key Responsibilities

• Process supplier invoices accurately and within agreed payment terms, ensuring correct coding and authorisation
• Manage and resolve supplier invoice queries, keeping suppliers and internal stakeholders informed
• Escalate issues or concerns to the Senior Purchase Ledger Clerk where appropriate
• Set up new supplier accounts and maintain existing supplier records
• Build and maintain strong working relationships with suppliers
• Reconcile supplier statements monthly and request missing invoices as required
• Maintain and manage direct debit supplier accounts
• Monitor and manage multiple shared mailboxes, responding to queries in a timely manner
• Provide accurate and timely information to the wider Accounts team and business
• Assist with the annual audit process, including providing requested samples
• Work in line with agreed KPIs and company policies and procedures
• Support ad hoc finance duties as required

Personal Attributes

• Aligned with our core values: care, honesty, openness, drive and commitment
• Able to work under pressure and effectively prioritise workloads
• Highly organised and adaptable, with the ability to meet strict deadlines
• Proactive problem-solver with strong initiative
• Confident and clear communicator
• Resilient, hardworking and motivated by challenges
• A collaborative team player, willing to go above and beyond when needed

Skills & Experience

Essential

• Strong numeracy skills
• Minimum 3 years’ experience in a Purchase Ledger role
• Experience working in a large, multi-site, multi-cost centre environment
• Strong organisational and prioritisation skills
• Self‑motivated with the ability to work effectively within a team
• Competent IT skills, including Microsoft Excel (VLOOKUPs), Word and PowerPoint
• Excellent verbal and written communication skills with both internal and external stakeholders

Desirable

• PLC experience
• Coldharbour system experience
• SAP Concur experience

Please note: this job description is not exhaustive and may evolve as the role develops.