Purchase Ledger Clerk

Vitaflo International Ltd; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A global nutritional products company is seeking a Purchase Ledger Clerk for a full-time, six-month fixed-term contract in the UK. The ideal candidate will manage the Purchase Ledger, ensuring timely payment and maintenance of supplier accounts. Candidates should have experience in a similar role, preferably with knowledge of Sage X3. The position offers a competitive salary and various benefits, including annual leave, bonuses, and gym membership.

Benefits

Competitive salary

25 days annual leave plus bank holidays

Discretionary bonus scheme

Gym membership / allowance

Employer pension contribution

Private healthcare

Volunteering opportunities

Cycle to work scheme

Qualifications

• Experience in a fast-paced Purchase Ledger Clerk role is essential.
• Knowledge of Sage X3 or equivalent systems is a plus.
• Ability to manage multiple currencies and VAT understanding is needed.

Responsibilities

• Matching indirect invoices on Yooz and posting to Sage X3.
• Reconciliation of supplier statements to ledgers.
• Payment of suppliers on a timely basis.
• Preparation of monthly payment runs.
• Maintenance of supplier details.
• Creation of new supplier accounts.
• Matching direct purchases to goods received notes.
• Administration of Emburse expenses system.
• Conducting walkthroughs for audits.
• Proactive management of the purchase ledger.
• Housekeeping on supplier accounts.

Skills

Previous experience in a fast-paced Purchase Ledger Clerk role

Knowledge of accounts systems, preferably Sage X3

Good organisational skills

Basic knowledge of MS Excel and Word

Excellent attention to detail

Ability to deal with multiple currencies

Understanding of VAT

Tools

Sage X3

Yooz

Emburse expenses systems

Job description

Company description

Vitaflo (International) Limited

For more than 25 years, Vitaflo has developed innovative specialised clinical nutritional products for inherited metabolic disorders, pediatric kidney disease, and specialised diets such as the ketogenic diet.

Vitaflo products offer patients choice, flexibility, and convenience. We combine the latest medical research, together with insights on changing modern lifestyles to best support patients in the compliance of restrictive therapeutic diets.

Vitaflo continues its mission of Enhancing Lives Together with research and development at the heart of what we do.

Job description

We are part of Nestlé Health Science and continue to expand our global footprint with a worldwide presence in Clinical Nutrition. Behind our pioneering company are people who drive breakthroughs in research and development, creating innovative impact.

Our employees are at the heart of what we stand for with 96% saying they are proud to work for us and 94% recommending Vitaflo as a good place to work.

Our Headquarters, based in Liverpool, is the hub of innovative and creative activity. We strive to be at the cutting edge of our industry sector with patients needs being at the forefront of our mind. We work collaboratively, share our knowledge and expertise and above all love what we do and why we do it.

Vitaflo (International) Ltd are currently looking to recruit a Purchase Ledger Clerk on a full time, 34 hours per week Fixed Term Contract for 6 months.

As a Purchase Ledger Clerk you will be 1 of a team of 4 and be responsible for ensuring the Purchase Ledger (suppliers & expenses) is maintained accurately and that the recording and payment of company external purchases and employee expenses is done on a timely basis. Supporting the overall finance function and the reporting of business performance. This is for the UK legal entity and other entities in the group such as Germany & France.

What will you do?

• Matching indirect invoices on Yooz (Purchase Order System) & posting through to Sage X3, querying discrepancies in price or quantity
• Reconciliation of supplier statements to ledgers and liaison with suppliers to resolve outstanding items
• Payment of suppliers on a timely basis
• Preparation and validation of monthly payment runs, including sending remittances to suppliers
• Maintenance and verification of change in supplier details
• Creation of new supplier accounts as required, ensuring that competitive bidding process has been undertaken where required
• Matching of direct purchases to goods received notes and purchase orders and querying any discrepancies in price or quantity.
• Administration and checking of the Emburse expenses system, ensuring posting to Sage X3 and payment preparation
• For internal and external audits, perform any walkthroughs requested by the auditors and provide any supporting documentation as requested
• Proactive management of the purchase ledger and purchase order process to ensure potential blocks are resolved and allowing invoices to be paid on time
• Housekeeping on supplier accounts ensuring any proforma payments are followed up and reconciled to an invoice

What are we looking for?

Essential

• Previous experience of working within a fast paced Purchase Ledger Clerk role
• Knowledge of accounts system preferably Sage X3 or wide knowledge of multiple systems
• Good organisational skills and time-management
• Basic knowledge of MS Excel and Word
• Excellent attention to detail
• Ability to deal with multiple currencies
• Understanding of VAT

Desirable

• Previous experience or knowledge of Yooz and / or Emburseexpense systems

What we offer?

• Competitive salary
• 25 days annual leave (pro rata for part time) plus bank holidays and Christmas shut down
• Discretionary bonus scheme (subject to qualifying period)
• Gym membership / allowance (subject to qualifying period)
• Employer pension contribution (3% rising to 5% subject to qualifying period then matched to a maximum of 10%). Employee minimum contributions apply
• Private healthcare (subject to qualifying period)
• Volunteering opportunities
• Cycle to work scheme (subject to qualifying period)

At Vitaflo (International) Ltd, our values are rooted in respect - for our employees, our customers and our patients. That's why championing diversity and inclusion is so important to us; when we embrace different perspectives and give everyone the chance to be the best they can be, we can think in new, creative ways that grow and enhance our business. We are committed to equal opportunity for all, and we may collect relevant anonymized data for monitoring purposes during our candidate registration process.