Purchase Ledger Clerk

ROBERTS & PROWSE (SWINDON) LIMITED; England; On-site; GBP 28,000 - 30,000; Full time

Job summary

A reputable services contractor based in Swindon is looking for an experienced Purchase Ledger Clerk to manage the purchase ledger and support the finance team. You will be responsible for processing invoices, conducting reconciliations, and managing supplier accounts. The ideal candidate will have proven experience in a similar role, strong skills in Sage and Excel, and the ability to work independently and professionally. The position offers a competitive salary of £28,000 – £30,000 plus benefits.

Benefits

Company Pension Scheme

33 days holiday per year

Private Healthcare

Stable working environment

Qualifications

• Proven experience in a Purchase Ledger role.
• Previous Sage experience essential.
• Strong general computer and Excel skills.

Responsibilities

• Take ownership of the purchase ledger function.
• Process supplier invoices and reconciliations.
• Prepare supplier payment runs accurately.

Skills

Attention to detail

Communication skills

Proactive work approach

Excel skills

Tools

Sage 50

Sage Intacct

Job description

Purchase Ledger Clerk Vacancy (Ref: R&P-PURLED1225)

Location: Swindon, Wiltshire

Type: Full Time

Category: Commercial, Industrial, Government, Health Care, Local Authority, Education

Rate of Pay: £Negotiable (depending on experience)

Roberts & Prowse, based on the Elgin Industrial Estate in Swindon, Wiltshire, are an established Mechanical & Electrical Services Contractor operating throughout the Home Counties, South West and South East of the UK. Due to continued growth and internal progression within our Accounts Department, we are seeking an experienced Purchase Ledger Clerk to join our busy Swindon Head Office team.

The Role

We are looking for a detail‑oriented and reliable Purchase Ledger Clerk to take ownership of the purchase ledger function within our Accounts Department. This is a key role supporting the Management Accountant and wider finance team, ensuring accurate processing, reconciliation and supplier management across the business.

Duties and Responsibilities

• Invoice Processing
  • Sorting, checking and accurately inputting supplier invoices and credit notes
  • Ensuring invoices are correctly coded and authorised in line with company procedures
• Supplier Reconciliations
  • Reconciling supplier statements against the purchase ledger
  • Investigating and resolving discrepancies in a timely manner
• Payment Runs
  • Preparing weekly and monthly supplier payment runs
  • Ensuring payments are accurate and made in accordance with agreed terms
• Supplier Management
  • Managing supplier accounts and handling payment queries professionally
  • Liaising with suppliers and internal departments to resolve issues efficiently
• Credit Card Processing
  • Collating, sorting and inputting company credit card transactions
  • Reconciling credit card statements and resolving variances
• General Accounts Administration
  • Filing, record keeping and supporting the wider accounts team with ad‑hoc tasks as required
• Software & Systems
  • Daily use of Sage 50 or Sage Intacct accounting software
  • Strong use of Microsoft Excel and general IT systems
  • Experience working within a multi‑entity or construction‑related environment desirable but not essential

Our Offer

• Salary £28,000 – £30,000 per annum (Dependent Upon Experience)
• Company Pension Scheme
• 33 days holiday per year (inclusive of eight recognised Bank Holidays)
• Private Healthcare
• Stable, supportive and friendly working environment
• Long‑term career opportunity within an established business

The Person

• Proven experience in a Purchase Ledger role
• Previous Sage experience essential
• Strong general computer and Excel skills
• Excellent attention to detail and accuracy
• Good communication skills and confidence dealing with suppliers
• Ability to work independently and as part of a team
• Proactive and professional approach to work

Security & Compliance

• Must be able to successfully achieve BPSS (Baseline Personnel Security Standard) clearance

We're excited to learn more about you and your skills! If your application is shortlisted, a member of our recruitment team will be in touch to discuss the next steps. Thank you for considering Roberts & Prowse as your next career move.