Purchase Ledger Clerk

SF Partners; East Midlands; Hybrid; GBP 20,000 - 26,000; Full time

Job summary

SF Partners in Newark seeks an experienced Purchase Ledger Assistant to join an established finance team. You will manage multiple ledgers, from purchase orders through to supplier payments, ensuring accuracy and timely processing.

In this hybrid role, you will build strong relationships with Site Managers, oversee high volumes of invoices, and support month-end activities while maintaining meticulous financial records across UK sites.

Qualifications

• Experience in a busy purchase ledger/accounts payable role is essential.
• Proficient with Sage 50 or similar accounting software.
• Good understanding of the full purchase ledger process: PO, invoice, supplier reconciliations and payments.

Responsibilities

• Process high volumes of purchase invoices accurately using Sage 50.
• Own a portfolio of UK sites, from purchase order through to payment.
• Manage supplier accounts and review aged creditor reports and resolve queries.
• Prepare and raise payment runs at mid-month and month-end.
• Complete bank reconciliations and monitor company accounts.
• Coordinate with Site Managers to confirm goods receipt and update PO system.
• Build relationships with internal stakeholders and handle supplier queries.
• Support month-end and year-end activities and broader accounting tasks.

Skills

Organisation

Prioritisation

Stakeholder communication

Accounts payable

Tools

Sage 50

Job description

Purchase Ledger Assistant

Location: Newark

Contract: Fixed-term contract - approximately 9 months

Working arrangements: Hybrid working - 2 days in the office

SF Partners are recruiting for an experienced Purchase Ledger Assistant to join a long-standing business based in Newark.

This is a great opportunity for someone who enjoys a varied, fast-paced purchase ledger role, with responsibility for managing their own portfolio of sites and overseeing the process from purchase order through to payment.

Working as part of an established finance team, you will take ownership of multiple ledgers, build strong relationships with Site Managers and ensure the smooth running of the purchase ledger function.

The role will include:

• Processing high volumes of purchase invoices accurately using Sage 50.
• Taking ownership of your own portfolio of UK sites, managing the purchase ledger from purchase order through to payment.
• Managing supplier accounts, reviewing aged creditor reports and proactively resolving outstanding queries.
• Preparing and raising payment runs at mid-month and month-end.
• Completing bank reconciliations and monitoring company accounts.
• Working closely with Site Managers to confirm receipt of goods and maintain an accurate, up-to-date purchase order system.
• Building relationships with internal stakeholders and handling supplier and internal queries.
• Maintaining accurate financial records and supporting month-end and year-end activities.
• Supporting the wider finance team with reporting, reconciliations and general accounts administration.

About you:

• Previous experience in a busy purchase ledger/accounts payable role is essential.
• Confident using Sage 50 or a similar accounting system.
• Good understanding of the full purchase ledger process, including purchase orders, invoice processing, supplier reconciliations and payment runs.
• Comfortable managing multiple ledgers and handling high volumes of work.
• Strong organisational skills, with the ability to prioritise and manage your own workload.
• Confident building relationships and communicating with suppliers, Site Managers and wider internal teams.
• Proactive, methodical and able to work independently, whilst contributing to a busy team environment.

This role would suit an experienced Purchase Ledger Assistant who enjoys having responsibility, can hit the ground running and is confident managing a varied workload across multiple sites. An immediate or short-notice start would be advantageous, with the opportunity to join ahead of the current postholder's maternity leave.