Publishing Administrative Editor

Elsevier; Greater London; Hybrid; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Hybrid work model

Private medical benefits

Pension scheme

Life assurance

Travel Season ticket loan

Job summary

Elsevier in Oxford is seeking a Publishing Administrative Editor to coordinate peer review, support editorial workflows, and uphold quality and ethical standards alongside editors, reviewers and authors.

You will deliver editorial administration, manage submissions and reviews to shorten lead times, and generate reports for editors and board meetings. The role offers hybrid working and a collaborative team focused on integrity.

Qualifications

• Excellent administration skills and attention to detail.
• Strong written and verbal communication; ability to engage and build relationships.
• Ownership of problems and ability to implement solutions.
• Experience collaborating with teams to deliver projects.
• Data analysis skills and ability to create and generate reports.
• Proficiency in Microsoft Office and learn new systems.
• Excellent organisational skills and ability to multi-task.

Responsibilities

• Deliver editorial administration services to editors, authors and reviewers to ensure journal needs and service levels are met.
• Manage the editorial, submission and review process to reduce lead-time from submission to decision.
• Generate journal and ad-hoc reports for editors and publishers for board meetings.
• Identify and implement workflow changes to optimise journal performance and policy.
• Provide support and troubleshooting for the submission system.
• Communicate with the journal community and cross-functional teams on queries.
• Provide cover for other journals when team members are absent.

Skills

Administration skills

Attention to detail

Written & verbal communication

Problem solving

Data analysis

Microsoft Office

Organisational skills

Customer-focused

Tools

Microsoft Office

Job description

Publishing Administrative Editor

Do you have an excellent eye for detail?

Do you have great data analysis skills and the ability to create and generate reports?

Location: Oxford

About our Team

You will be joining a dynamic and collaborative editorial team that manages a diverse portfolio of high-impact scientific and medical journals. Our team is passionate about advancing research and maintaining the highest standards in scholarly publishing. We work closely with Editors, reviewers, authors, and internal stakeholders to ensure the integrity, efficiency, and quality of the editorial process. Our supportive team values open communication, continuous learning, and innovation in editorial workflows. Together, we strive to deliver an exceptional experience for researchers and contribute meaningfully to the global scientific community.

About the Role

As a Publishing Administrative Editor, you will play a crucial role in coordinating peer review, ensuring smooth editorial workflows, and maintaining quality and ethical standards in collaboration with Editors, reviewers, authors and internal cross-functional teams. You will be part of our busy journal team ensuring the successful and timely publication of leading scientific journals.

Responsibilities

• Delivering editorial administration services to editors, authors and reviewers to ensure journal needs and service level agreements are met
• Managing the editorial, submission and review process efficiently to reduce the lead-time from submission to decision
• Generating journal and ad-hoc reports for editors and publishers for board meetings and strategic planning
• Identifying and implementing changes to workflow and configuration to optimize the performance of journals, release initiatives and publishing policies
• Providing support and troubleshooting advice to editors, reviewers, authors and teams for our submission system
• Communicating with our journal community, publishers and cross-functional teams to provide updates and advice for submission and publication queries
• Providing cover for other journals in team members absence

Requirements

• Have excellent administration skills and a real eye for detail and accuracy
• Have excellent written and verbal communication skills and an ability to engage and build relationships
• Be able to take ownership of problems and implement solutions
• Enjoy collaborating with teams to deliver successful projects and initiatives that make a difference
• Show good data analysis skills and the ability to create and generate reports
• Have great computer skills in Microsoft Office and the ability to learn new systems
• Have excellent organisation skills and the ability to multi-task and adapt to changing priorities
• Be a motivated self-starter with a positive attitude and a customer-focused approach

Work in a way that works for you

We promote a healthy work/life balance across the organisation. With an average length of service of 9 years, we are confident that we offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance and sabbaticals, we will help you meet your immediate responsibilities and your long-term goals.

• Working in a hybrid way from both the office and at home
• Working flexible hours - flexing the times you work in the day

Working with us

We are an equal opportunity employer with a commitment to help you succeed. Here, you will find an inclusive, agile, collaborative, innovative and fun environment, where everyone has a part to play. Regardless of the team you join, we promote a diverse environment with co-workers who are passionate about what they do, and how they do it.

Working for you

• Generous holiday allowance with the option to buy additional days
• Health screening, eye care vouchers and private medical benefits
• Wellbeing programs
• Life assurance
• Access to a competitive contributory pension scheme
• Long service awards
• Save As You Earn share option scheme
• Travel Season ticket loan
• Maternity, paternity and shared parental leave
• Access to emergency care for both the elderly and children
• RE CARES days, giving you time to support the charities and causes that matter to you
• Access to employee resource groups with dedicated time to volunteer
• Access to extensive learning and development resources
• Access to employee discounts via Perks at Work

About Us

A global leader in information and analytics, we help researchers and healthcare professionals advance science and improve health outcomes for the benefit of society. Building on our publishing heritage, we combine quality information and vast data sets with analytics to support visionary science and research, health education and interactive learning, as well as exceptional healthcare and clinical practice. At Elsevier, your work contributes to the world’s grand challenges and a more sustainable future. We harness innovative technologies to support science and healthcare to partner for a better world.

We know your well-being and happiness are key to a long and successful career. We are delighted to offer country specific benefits. Click here to access benefits specific to your location.

We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Form or please contact 1-855-833-5120.

We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.

USA Job Seekers: EEO Know Your Rights.