Public Ownership Coordinator

FirstGroup Internal; Swindon; On-site; GBP 25,000 - 35,000; Full time

Job summary

A transportation company seeks an HR Administrator to provide critical support during a transition into Public Ownership. Responsibilities include maintaining records, scheduling meetings, and assisting with documentation for the TUPE process. Candidates should have a strong administrative background and excellent Excel and Outlook skills. This is a 12-month secondment opportunity with a focus on detail and confidentiality.

Qualifications

• Basic understanding of employment law.
• Strong administrative or project support background.
• Excellent Excel, Outlook, and document handling skills.
• High attention to detail and confidentiality.
• Ability to manage competing priorities.

Responsibilities

• Maintain central records, trackers, and SharePoint/project folders.
• Schedule meetings, prepare agendas, and record accurate minutes.
• Support preparation and formatting of consultation materials.
• Track return of documentation (e.g. confirmation letters).
• Assist with data collation and reporting requirements.
• Act as first-line support for project queries.

Skills

Administrative support

Project support

Excel

Outlook

Attention to detail

Education

Office Suite qualification

Job description

About the job

In this role, you will provide critical HR administrative support for the smooth running of the transition into Public Ownership, supporting with the TUPE process and ensuring documentation, scheduling, tracking, and communication tasks are completed efficiently.

Your main responsibilities will be

• Maintain central records, trackers, and SharePoint/project folders.
• Schedule meetings, prepare agendas, and record accurate minutes and action logs.
• Support preparation and formatting of consultation and communication materials.
• Track return of documentation (e.g. confirmation letters, forms).
• Assist with data collation, merging spreadsheets, and reporting requirements.
• Act as first-line support for general project queries or information requests including inbox management.

As a minimum, you will need to have

• A basic understanding of employment law.
• A strong administrative or project support background.
• Excellent Excel, Outlook, and document handling skills.
• High attention to detail and confidentiality.
• The ability to manage competing priorities and flexibility to support a busy team.
• Desirable - Office Suite qualification.

Additional Information

This is a 12-month secondment opportunity.

To Apply

For further information, please contact Kelly Dunning, People Transformation and Projects Manager [e-mail]

Please submit your application online via the internal FirstGroup careers website: https://internal-careers.firstgroup.co.uk/

In case of technical difficulties when submitting your application, please contact the Recruitment Team at [e-mail]

Weall belong at GWR.

This is our vision for providing an inclusive environment for all our colleagues, ensuring all candidates have an equal opportunity to access meaningful employment.

We value our differences such as age, gender, LGBTQIA, ethnicity, religion, and disability. We maintain zero tolerance towards any form of prejudice towards our colleagues, customers, and future talent.

We celebrate and encourage diversity of thought, progressive ways of working and seeing all our colleagues grow and thrive.

We review all roles and job descriptions to ensure they are accessible and, where possible, we support and provide flexible working options; we recommend that you refer to each vacancy description for further details.

If you require additional support to complete your application due to a disability or neurodivergent condition such as dyslexia, dyspraxia, or autism, please follow the links below. We encourage you to share any additional needs you may require so we can provide a fair and equal process for all who apply.

https://exceptionalindividuals.com/neurodiversity/

https://www.healthassured.org/blog/neurodiversity/