Property Services Planner/Scheduler

Riverside; Dartford; Hybrid; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Competitive pay

Pension (generous)

28 days holidays

Flexible working options

Learning & development

Job summary

Riverside is hiring a Property Services Planner/Scheduler in Dartford, Kent. The role focuses on planning schedules for gas servicing, communal heating, EICRs, M&E PPM and general repairs, ensuring efficient use of in-house teams and contractors with streamlined admin support.

The successful candidate will have strong IT, communications, and customer service skills, with the ability to manage multiple tasks and maintain records, while working in a hybrid pattern.

Qualifications

• Good level IT skills and literacy
• Good communication skills, both oral and written
• Self-motivated, resilient, assertive and confident
• Proven experience of excellent customer service skills
• Excellent time management, planning & organisational skills
• Ability to work under pressure in a fast-paced environment
• A passion for delivering excellent customer service
• Strong customer experience ethos
• Able to work alone or as part of a team, demonstrates company values e.g. customer first

Responsibilities

• Responsible for an effective administration contribution to enable work to be carried out in a timely and compliant manner.
• Work as part of a high performing team and ensure your actions are supportive of the team being successful.
• Answers phones, emails, CRM cases and schedules and confirms appointments and inputs data into the system.
• Maintaining all tasks, including raising jobs, requisitions, follow on works, sub-contractor works; ensure all records are always kept up to date including job details, appointments, job statuses, relevant time & dates, costs.
• Ensuring that operatives are working efficiently, and operative workload is maintained in line with the WIPs (Works in progress).
• Phoning residents to ensure access is gained for works.
• Work with emergency appointments and resolve scheduling conflicts.
• Ensuring that subcontractors are completing jobs on time, and they submit completed documents and photographic evidence correctly ready for supervisor’ review and contractor payment
• Escalate any operatives/ contractors’ issues to the relevant surveyor/manager
• Ensuring you have the “first time fix” approach.
• Assisting operatives/ supervisors / surveyors / complaints officers
• Assisting in the investigation and resolution of complaints (informal and formal) and expressions of dissatisfaction with the service
• Maintaining the team inbox and the CRM cases and answering queries.
• Updating the system with relevant information
• Other administrative duties to support Property Services and liaising with other departments where necessary.
• Any other reasonable duties to support service delivery.
• The Group has offices across the UK and on this basis, there may be the requirement to travel to other locations to effectively perform this role, albeit that regular support will be required to teams in Camden and Dartford
• The role will be exposed to sensitive information; therefore, the role holder is expected to maintain levels of confidentiality at all times.
• In order to fulfil the requirements of this role, you will be required to work flexibly during the hours of operation.
• The role holder is expected to be committed to equal opportunities and to promote non-discriminatory practices in all aspects of work undertaken.

Skills

IT skills

Communication

Time management

Customer service

Teamwork

Organisational skills

Confident & assertive

Tools

CRM system

Job description

Job Description

Job Title: Property Services Planner/Scheduler

Contract Type: Permanent

Salary: £32,814.98 per annum

Working Hours: 40 Hours per week

Working Pattern: Monday-Friday/Hybrid

Location: Dartford, Kent

The difference you’ll make as a Property Services Planner/Scheduler

Riverside Property Services manages the repairs and maintenance service to over 24,000 properties across London, the Southeast and Home Counties.

Riverside Property Services undertakes repairs, servicing, voids and planned maintenance work to our customers’ homes via our in-house team and a variety of contractors and service providers who are employed on our behalf. This includes repairs to general needs, leasehold, market rent and our specialist Care and Support schemes. Our work also includes statutory and regulatory compliance checks.

The planning team located within the Camden and Dartford office locations provides support across the property services delivery model. Scheduling works for all Riverside Property Services gas servicing, communal heating servicing, EICRs, M&E PPM and repairs (all trades) activities. Which ensures that works orders are scheduled through the In-house appointments system, repairs works are allocated to trade operatives and all works are carried out with minimal average turnaround time. The role will also Include oversight of all sub-contracted work allocations.

The Property Services Planner will plan schedules and undertake any administrative tasks relating to the property services team, ensuring efficient and effective scheduling and delivery of repairs and compliance work.

About You

• Good level IT skills and literacy
• Good communication skills, both oral and written
• Self-motivated, resilient, assertive and confident
• Proven experience of excellent customer service skills

Why Riverside?

At Riverside, we’re a housing association with a difference – enhancing the everyday for all our customers. For 90 years, we’ve been revitalising neighbourhoods and supporting communities by providing the homes they need to live full, fulfilling and rewarding lives.

We have a portfolio of over 75,000 affordable residential and retirement homes across the UK. Our work ranges from homelessness services to social care, employment support to retirement living, and we need the best people on board to help us.

Working With Us, You’ll Enjoy

• Competitive pay & generous pension
• 28 days holidays plus bank holidays
• Flexible working options available
• Investment in your learning, personal development and technology
• A wide range of benefits

Diversity And Inclusion At Riverside

We are inclusive. At Riverside, we value diversity in all its forms. We foster a workplace where all individuals are respected, empowered, and heard. Our commitment to inclusivity drives our success and enriches the lives of our customers and colleagues.

Riverside is a Disability Confident Employer and operates a Guaranteed Interview Scheme for any applicant who declares they have a disability. If the applicant meets the minimum requirements for the role (as set out in the role profile and/or person specification) they will be guaranteed an interview.

Role Profile

You will be responsible for planning the schedule of operatives within the Property Services Operations. You will ensure the provision of effective and efficient administration surrounding the repairs, services, compliance works and other technical projects. Supporting your team leaders, managers and operational teams to achieve KPI’s. Although you may predominantly cover one area, you may be asked to support/cover other areas as the business needs.

Key Tasks

• Responsible for an effective administration contribution to enable work to be carried out in a timely and compliant manner.
• Work as part of a high performing team and ensure your actions are supportive of the team being successful.
• Answers phones, emails, CRM cases and schedules and confirms appointments and inputs data into the system.
• Maintaining all tasks, including raising jobs, requisitions, follow on works, sub-contractor works; ensure all records are always kept up to date including job details, appointments, job statuses, relevant time & dates, costs.
• Ensuring that operatives are working efficiently, and operative workload is maintained in line with the WIPs (Works in progress).
• Phoning residents to ensure access is gained for works.
• Work with emergency appointments and resolve scheduling conflicts.
• Ensuring that subcontractors are completing jobs on time, and they submit completed documents and photographic evidence correctly ready for supervisor’ review and contractor payment
• Escalate any operatives/ contractors’ issues to the relevant surveyor/manager
• Ensuring you have the “first time fix” approach.
• Assisting operatives/ supervisors / surveyors / complaints officers
• Assisting in the investigation and resolution of complaints (informal and formal) and expressions of dissatisfaction with the service
• Maintaining the team inbox and the CRM cases and answering queries.
• Updating the system with relevant information
• Other administrative duties to support Property Services and liaising with other departments where necessary.
• Any other reasonable duties to support service delivery.
• The Group has offices across the UK and on this basis, there may be the requirement to travel to other locations to effectively perform this role, albeit that regular support will be required to teams in Camden and Dartford
• The role will be exposed to sensitive information; therefore, the role holder is expected to maintain levels of confidentiality at all times.
• In order to fulfil the requirements of this role, you will be required to work flexibly during the hours of operation.
• The role holder is expected to be committed to equal opportunities and to promote non-discriminatory practices in all aspects of work undertaken.

Person Specificition

Essential

Knowledge, Skills and Experience

• Good level IT skills and literacy
• Good communication skills, both oral and written
• Self-motivated, resilient, assertive and confident
• Proven experience of excellent customer service skills
• Excellent time management, planning & organisational skills
• Ability to work under pressure in a fast-paced environment
• A passion for delivering excellent customer service
• Strong customer experience ethos
• Able to work alone or as part of team, demonstrates company values e.g. customer first.

Desirable

• Experience of working in the Housing/Property sector
• Experience using Dynamic Scheduling system
• Experience using Job Management Software

About Us

Riverside is one of the UK’s leading not-for-profit social housing and regeneration organisations, owning or managing around 75,000 homes from Irvine to Kent. We are a leading provider of supported housing services, particularly for those affected by homelessness, and our track record of transforming lives and revitalising neighbourhoods dates back over 90 years. We have plans to build over 15,000 affordable homes over the next decade.

Our Values and Behaviours

Creating an Inclusive Environment