Property Secretary

Pertemps Cardiff; United Kingdom; On-site; GBP 23,000 - 28,000; Full time

Job summary

A leading legal firm in the United Kingdom is seeking an experienced Property Secretary to support Senior Property Lawyers in a busy Conveyancing department. This role involves liaising with clients, managing caseloads, and ensuring efficient legal procedures. Ideal candidates will have over 3 years of experience in Residential Property matters, strong organisational skills, and the ability to work under pressure. The firm offers flexible hours and various employee benefits.

Benefits

Workplace pension scheme

Modern offices with staff parking

Employee of the Month bonus

Extra day off for your birthday

Reduced conveyancing fees

Lunch time yoga sessions

Complimentary breakfast each Friday

Qualifications

• 3+ years experience in Residential Property matters.
• Ability to work effectively as part of a team.
• Maintain accuracy and efficiency under pressure.

Responsibilities

• Liaising with clients and conducting telephone enquiries.
• Preparing quotes and assisting with client queries.
• Updating case management and lenders' systems.

Skills

Organisational skills

Ability to work under pressure

Strong computer literacy

Clear communication skills

Proactive attitude

Professional telephone manner

Job description

Overview

Property Secretary — Location: Chepstow; Salary: 28,000 DOE; Hours: Monday - Friday, 7.5 hours per day (Very Flexible Hours).

We are seeking a highly organised Property Secretary to provide direct support to one of our Senior Property Lawyers within a busy Conveyancing department.

Responsibilities

• Liaising with clients, taking instructions, and conducting letter and telephone enquiries as necessary.
• Preparing quotes, liaising with potential clients and assisting with queries, through to successful instruction.
• Assisting Property Lawyers in the management of their caseload by undertaking legal procedures as supervised by the Lawyer.
• Progressing cases on a timely and effective basis in accordance with professional standards, internal procedures, key dates, and milestones.
• Updating the case management system and lenders\' systems as appropriate to ensure compliance.
• Dealing with the Land Registry, Mortgage Lenders, and other relevant parties.
• Making applications to the Land Registry.
• Requesting appropriate searches.
• Processing post and e-mails in accordance with the firm\'s time scales and procedures.
• Ensuring clients are dealt with efficiently and politely and that appropriate legal matters are raised with the Lawyers.
• Assisting with file-related queries ensuring client service levels and client standards are always adhered to.
• Preparing files, closing, and archiving matters once complete.
• Undertaking training as appropriate, including firm training, regulatory requirements, and professional development.

Skills and Qualifications

• A Senior Legal Assistant/Paralegal, or a Legal Assistant with 3+ years\' experience in Residential Property matters.
• Excellent organisational skills with the ability to work effectively as part of a team.
• Ability to work under pressure while maintaining accuracy and efficiency in a busy department.
• Strong computer literacy with experience using a Case Management system.
• A proactive and committed attitude with the ability to use initiative.
• Clear and accurate communication skills, both verbal and written.
• Professional and confident telephone manner.

Benefits

• Workplace pension scheme
• Modern offices with staff parking
• Employee of the Month with bonus voucher
• Extra day off for your birthday (after 2 years)
• Reduced conveyancing fees (after 2 years)
• Lunch time yoga sessions
• Complimentary breakfast each Friday

If you are interested, please click APPLY