Property Secretary

Pertemps; Chepstow; On-site; GBP 28,000; Full time

Job summary

A leading recruitment agency seeks a Property Secretary in Chepstow to support Senior Property Lawyers in a Conveyancing department. Responsibilities include liaising with clients, preparing quotes, and managing cases effectively. The ideal candidate will have over 3 years of experience in Residential Property and strong organisational skills. The role offers a salary of £28,000, flexible hours, and benefits including a workplace pension and employee recognition programs.

Benefits

Workplace pension scheme

Modern offices with staff parking

Employee of the Month bonus

Extra day off for birthday after 2 years

Reduced conveyancing fees after 2 years

Lunch time yoga sessions

Complimentary breakfast each Friday

Qualifications

• 3+ years experience as a Senior Legal Assistant/Paralegal or Legal Assistant in Residential Property matters.
• Ability to work effectively as part of a team in a busy environment.
• Clear and accurate verbal and written communication skills.

Responsibilities

• Liaising with clients and conducting enquiries as necessary.
• Preparing quotes and assisting with client queries.
• Updating the case management system and ensuring compliance.

Skills

Organisational skills

Communication skills

Computer literacy

Ability to work under pressure

Tools

Case Management system

Job description

Overview

Property Secretary
Location: Chepstow
Salary: £28,000 DOE
Hours: Monday - Friday, 7.5 hours per day (Very Flexible Hours)

We are seeking a highly organised Property Secretary to provide direct support to one of our Senior Property Lawyers within a busy Conveyancing department.

Responsibilities

• Liaising with clients, taking instructions, and conducting letter and telephone enquiries as necessary.
• Preparing quotes, liaising with potential clients and assisting with queries, through to successful instruction.
• Assisting Property Lawyers in the management of their caseload by undertaking legal procedures as supervised by the Lawyer.
• Progressing cases on a timely and effective basis in accordance with professional standards, internal procedures, key dates, and milestones.
• Updating the case management system and lenders\' systems as appropriate to ensure compliance.
• Dealing with the Land Registry, Mortgage Lenders, and other relevant parties.
• Making applications to the Land Registry.
• Requesting appropriate searches.
• Processing post and e-mails in accordance with the firm\'s time scales and procedures.
• Ensuring clients are dealt with efficiently and politely and that appropriate legal matters are raised with the Lawyers.
• Assisting with file-related queries ensuring client service levels and client standards are always adhered to.
• Preparing files, closing, and archiving matters once complete.
• Undertaking training as appropriate, including firm training, regulatory requirements, and professional development.

Qualifications

• A Senior Legal Assistant/Paralegal, or a Legal Assistant with 3+ years\' experience in Residential Property matters.
• Excellent organisational skills with the ability to work effectively as part of a team.
• Ability to work under pressure while maintaining accuracy and efficiency in a busy department.
• Strong computer literacy with experience using a Case Management system.
• A proactive and committed attitude with the ability to use initiative.
• Clear and accurate communication skills, both verbal and written.
• Professional and confident telephone manner.

Benefits

• Workplace pension scheme
• Modern offices with staff parking
• Employee of the Month with bonus voucher
• Extra day off for your birthday (after 2 years)
• Reduced conveyancing fees (after 2 years)
• Lunch time yoga sessions
• Complimentary breakfast each Friday

If you are interested, please click APPLY