Property / Lettings Coordinator

Orange Recruitment; Glasgow; Hybrid; GBP 23,000 - 28,000; Part time

Job summary

A growing letting agency in Glasgow is seeking a Property / Lettings Coordinator. You'll manage day-to-day lettings including marketing properties and handling tenant inquiries. Ideal candidates should have agency experience and be proficient in letting software. The role offers a hybrid working pattern with opportunities for career growth as the company expands.

Qualifications

• Experience in a letting agency is required.
• Confidently handle tenant and landlord enquiries.
• Able to run day-to-day lettings independently.

Responsibilities

• Marketing properties and managing applications.
• Instructing maintenance and managing contractors.
• Conducting property inspections and keeping systems updated.

Skills

Letting agency background

Proficiency in letting agency software

Great communication

Organised and systems-focused

Proactive problem-solving

Tools

SME Professional

Fixflo

Job description

Property / Lettings Coordinator (Hybrid – Glasgow)

£23,000 – £28,000 FTE | Part-time or Full-time | Hybrid (Mostly Remote)

ABOUT THE ROLE

We’re a small, growing, tech-driven letting agency in Glasgow, and we’re looking for a Property / Lettings Coordinator to join us and become a key part of how the business runs day to day.

This role isn’t about sales, targets, or corporate box-ticking. It’s about getting things done properly, using good systems, and dealing with tenants, landlords, and contractors in a calm, professional way.

Ideal candidate should have a letting agency background and be proficient in letting agency software such as SME Professional, Fixflo and etc.

KEY RESPONSIBILITIES

• Marketing properties and getting them let within 2–3 weeks on average
• Handling tenant and landlord enquiries independently
• Managing applications, referencing, and tenancy paperwork
• Instructing maintenance and dealing with contractors confidently
• Carrying out property inspections and inventories independently
• Keeping all systems accurate, organised, and up to date
• Reporting to the Property Manager and working closely with them to ensure professional and cost-effective solutions for landlords
• Supporting the wider lettings operation to keep everything running smoothly

WHAT SUCCESS LOOKS LIKE

• Confident using all systems efficiently
• Able to run day-to-day lettings with minimal supervision
• Proactive problem-solver
• Trusted point of contact for tenants, landlords, and contractors

WHO WE’RE LOOKING FOR

• Can-do problem solver
• Great communicator
• Organised and systems-focused
• Able to manage workload independently

WORKING PATTERN

• Hybrid – mostly home-based
• Field work required
• No shift work or sales
• Occasional out-of-hours work as required

CAREER PROGRESSION

Clear opportunity to grow with the business as it expands into estate agency and property factoring.