Property Legal Secretary

Specialized applications; Rochester; On-site; GBP 25,000 - 35,000; Part time

Job summary

A dynamic property management company in Rochester, UK, is seeking an organized Legal Secretary with property lease experience. This varied role involves supporting three Directors and managing property administration tasks. Candidates must hold an ILEX paralegal qualification with at least two years of relevant experience. Competitive part-time hours at the office are offered.

Qualifications

• Minimum of two years relevant experience in property matters, ideally in a legal environment.
• Ability to establish and maintain effective working relationships at all levels.
• Strong business awareness and commercial mindset.

Responsibilities

• Servicing bi-monthly Board meetings, including agenda preparation and minute taking.
• Drafting correspondence in a timely manner on behalf of the Directors.
• Liaising with Company Property Solicitors and assisting with property matters.

Skills

Communication skills

Legal documentation processes

Property management

Relationship building

Education

ILEX paralegal qualification or equivalent

Job description

We have an exciting opportunity for an exceptionally organised individual who has a legal secretarial background with property lease experience and exceptional administration skills.

This is a varied role, where no two days are the same, that requires the postholder to maintain the day to day property management duties for the Companys portfolio of properties whilst seamlessly supporting three Directors.

25 hours per week, which are negotiable, but envisaged to be either 9 until 2 or 10 until 3 each day and is office based at our Headoffice in Strood.

Key Responsibilities

• Servicing bi-monthly Board meetings, that includes agenda preparation, minute taking and prompt distribution of those minutes.
• Drafting correspondence in a timely manner on behalf of the Directors.
• Liaising with Company Property Solicitors, Landlords and Managing Agents and assisting with property matters such as planning applications, new leases, changes in leases and renewals etc.
• Renewals of Trademark and Intellectual Rights.
• Arranging franchise review and other ad hoc meetings.
• Arranging regular maintenance and necessary repairs for sites and head office.
• Requesting, collating and filing various monthly returns from sites, highlighting any areas of concern and actioning remedial works etc in conjunction with Director approval.
• Assisting with Directors personal and business travel arrangements.
• Supporting Directors with charity work such as organising seating plans and menus etc.
• Act as Data Protection Officer (DPO) for the Company.
• Occasional drafting and handling of civil court cases to recover money.
• Assisting other departments with tasks where necessary.

Essential Criteria

• ILEX paralegal qualification or equivalent
• A minimum of two years relevant experience in property matters, ideally in a legal environment
• Ability to establish and maintain effective working relationships at all levels
• Strong knowledge of property documentation processes and procedures
• Commercially minded and strong business awareness
• Excellent communication skills (written and verbal)
• Ability to follow procedures and accurately maintain an up to date knowledge base

Strictly No Agencies

The above list is not exhaustive and the post-holder will undertake any other duties that the Company may request in conjunction with the post-holder and it is liable to variation to reflect actual, contemplated or proposed changes in or to the job.