Property and Space Utilisation Officer

Saarthy Travel Solutions; Gloucester; On-site; GBP 31,000 - 38,000; Full time

Job summary

A healthcare trust in Gloucester seeks a proactive Property and Space Utilisation Officer to support property management and space planning. The role involves managing property-related legal matters, coordinating accommodation requests, and implementing strategic projects. Applicants should have a degree and possess excellent numeracy and literacy skills. This is a full-time, fixed-term position offering a salary between £31,049 and £37,796 per annum.

Qualifications

• Experience within the NHS is desirable.
• Knowledge of Property and Building Services terminology is advantageous.
• Understanding of space planning principles is beneficial.

Responsibilities

• Assist in managing property-related legal matters.
• Coordinate accommodation requests and maintain accurate databases.
• Deliver solutions for property and space utilization projects.

Skills

Excellent numeracy and literacy skills

Proven experience of working unsupervised in a busy administrative office environment

Experience of developing and implementing policies and procedures

Education

Educated to degree level or equivalent

Job description

Job Summary

If you are looking for a change and a rewarding role, Gloucestershire Health and Care NHS Foundation Trust (GHC) are looking for a proactive and detail-oriented Property and Space Utilisation Officer to join our Estates team. This is a key role supporting the Property Manager in delivering effective property management and strategic space planning across the Trust's estate. You will be responsible for managing property-related legal matters, coordinating accommodation requests, maintaining estate data, and supporting the delivery of the Trust's long-term estates strategy. The role involves working across multiple sites and engaging with a wide range of stakeholders.

Main duties of the job

• Assist the Estates Property Manager with all land law and property related matters, handling enquiries related to titles, covenants, conveyancing, easements and permission class use, and attending regular meetings with the Trust’s Land and Property Solicitor.
• Log space requests, maintain accurate database information, locate space, negotiate release of space, plan moves, decant arrangements and implement changes across sites within own area of responsibility.
• Provide a dedicated, professional and efficient project‑management service for property and space utilisation projects, delivering pragmatic solutions through research and collaborative discussions with internal and external stakeholders.
• Initiate and coordinate licence agreements and renegotiations, manage ad‑hoc room hire bookings, maintain a database of external venue hire agreements.
• Maintain regular dialogue with landlords and tenants, ensuring occupied properties comply with Health & Safety obligations as stipulated in the lease by requesting up‑to‑date risk assessments, surveys and safety certificates.
• Support the Property Manager in planning or decommissioning projects, including dilapidations and assistance with acquisition and disposal of land and property, managing relationships with consultants and stakeholders.
• Upload all property-related documents onto the Estates Management Systems (EMS) and ensure availability for review by appropriate Estates Officers; train other staff on EMS applications.
• Manage the organisation and planning of the department’s property information database systems, including uploading new leases and licences, diarising key events, and notifying the Property Manager of expiry dates, break clauses and rent review dates.
• Proactively manage processes relating to the Trust’s financial management system (Integra), invoicing, authorising payments, preparing purchase orders, finance reporting, new supplier forms and data analysis.
• Work collaboratively with Procurement to source, negotiate and manage small-scale contracts and purchases, ensuring compliance with organisational policies and value for money.
• Develop and implement systems and processes into standard operating procedures within own area, and support the Property Manager in reviewing policies to ensure alignment with Trust objectives and regulatory requirements.
• Analyse, compare and interpret complex data from multiple sources; produce formal statistical reports for stakeholders using spreadsheet functions and database tools.
• Deliver training and guidance to colleagues and building occupants on systems and processes, ensuring understanding and effective application in line with organisational standards and operational requirements.
• Undertake condition surveys, monitor staff working environments across Trust premises, identify and report discrepancies or failures to the relevant landlord or estates team, ensuring issues are addressed in line with health, safety and operational standards.
• Provide proactive support to the wider Estates team when required.
• Promote a culture focused on education and change across the organisation.

About Us

We have a skilled and dedicated workforce of over 5,000 colleagues working in a diverse range of services across 55 sites and within people's homes. We strive to enable a welcoming workplace culture that builds and celebrates civility, inclusivity and diversity, while providing a sense of belonging and trust.

Details

• Date posted: 31 October 2025
• Pay scheme: Agenda for change
• Band: 5
• Salary: £31,049 to £37,796 a year per annum
• Contract: Fixed term
• Duration: 12 months
• Working pattern: Full‑time
• Reference number: 327-25-917
• Job locations: Rikenel, Montepelli, Gloucester (GL1 1LY)

This role is not eligible for sponsorship as per the Government's UK Visa and Immigration Rules and Regulations. For more information, visit https://www.gov.uk/browse/visas-immigration/work-visas

Person Specification

Essential Qualifications and Experience

• Educated to degree level and/or equivalent recognised knowledge and experience
• Excellent numeracy and literacy skills

Desirable Qualifications and Experience

• RICS modules in Land Law and Property Management
• Previous experience of working within the NHS

Essential Experience & Knowledge

• Proven experience of working unsupervised in a busy administrative office environment
• Experience of developing and implementing policies and procedures

Desirable Experience & Knowledge

• Knowledge of Property and Building Services, terminology and processes, including understanding legal terms and references
• Understanding of space planning principles and property layouts

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act 1975 and will require a Disclosure and Barring Service check.

Employer details

Gloucestershire Health and Care NHS Foundation Trust
Rikenel, Montepelli, Gloucester, GL1 1LY
Website: https://www.ghc.nhs.uk/who-we-are/jobs/