Property Administrator - Chessington

Digital Realty; United Kingdom; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading data center solutions provider is seeking a Property Operations Administrator to assist in managing non-White Space areas and provide administrative support for various operations. This role involves maintaining contracts, overseeing purchase orders, and ensuring efficient site management. The ideal candidate should possess strong organizational and communication skills, along with previous administrative experience. You'll be part of a dynamic team focused on delivering high-quality service to clients while enjoying opportunities for professional growth.

Benefits

Development opportunities

Inclusive work environment

Qualifications

• Previous experience providing administrative support, preferably in a similar environment.

Responsibilities

• Maintain organized contract tracking for vendor agreements.
• Support management of non-DC buildings and office spaces.
• Provide administrative oversight for purchase orders and invoicing.
• Ensure accurate documentation of vendor contracts and communications.
• Assist in organizing site access for vendors and contractors.

Skills

Administrative Support

Organizational Skills

Effective Communication

Attention to Detail

Customer Service

Problem-Solving

Job description

Your Role

The Property Operations Administrator works closely with the Property Manager to support the comprehensive management and maintenance of Digital Realty's Non‑White Space areas including non‑DC buildings and Digital Realty owned office spaces and supports the Site Operations team with various administrative tasks. This role involves providing crucial administrative and organizational assistance to ensure the seamless daily operations of sites, office buildings and exterior surfaces. The Property Operations Administrator plays a key role in implementing Digital Realty standards, policies, and procedures within their designated property or portfolio.

What you’ll do

Vendor Contract Administration

• Maintain organized contract tracking for detailed lists and centralized database
• Ensure accurate and up‑to‑date records for easy retrieval
• Collaborate with Property Manager to address deviations promptly
• Assist in monitoring vendor contract compliance with Global standards
• Collaborate in managing Vendor KPIs for Non‑White Space

Operational Support

• Assist the Property Manager in the management of Digital Realty's Non‑White Space areas including non‑DC buildings and Digital Realty owned office spaces.
• Provide administrative oversight for purchase orders of Site Operations, receipting, and invoicing.
• Liaise with finance, providing input to ensure accuracy and compliance in financial transactions.
• Assist in ensuring the effective management of the purchase order process for vendors.
• Support in overseeing and coordinating the purchase of all office goods and services.
• Organize site access as required including vendors, contractors, third‑party suppliers etc.

Document Management

• Ensure proper documentation of all vendor contracts, COIs, and related communications.
• Support the Property Manager in maintaining a well‑organized and accessible filing system.

What you’ll need

• Previous experience providing administrative support, preferably in a similar environment

Some key competencies

• Efficiently manage office tasks and utilize relevant software.
• Effective Communication: Clear and concise communication with team members, vendors, and proprietors.
• Organizational Skills: Prioritize tasks and maintain an organized work environment.
• Attention to Detail: Ensure accuracy in reports, documentation, and data entry.
• Customer Service: Professionally assist with internal and external customer queries and provide support.
• Adaptability: Flexibility in handling changing priorities and tasks.
• Team Collaboration: Collaborate effectively with colleagues and support team goals.
• Basic Financial Understanding: Handle basic financial tasks and support budget‑related activities.
• Problem‑Solving: Identify and propose practical solutions; elevate issues appropriately.
• Initiative: Proactively approach tasks and take on additional responsibilities as needed.

A bit about us

Digital Realty brings companies and data together by delivering the full spectrum of data centre, colocation and interconnection solutions. PlatformDIGITAL®, the company's global data centre platform, provides customers with a secure data meeting place and a proven Pervasive Datacenter Architecture (PDx®) solution methodology for powering innovation and efficiently managing Data Gravity challenges. Digital Realty gives its customers access to the connected data communities that matter to them with a global data centre footprint of 300+ facilities in 50+ metros across 25+ countries on six continents.

What we can offer you

Our rapidly evolving business sector offers the opportunity to be part of a courageous and passionate team who work together to understand and meet the changing needs of our global customers. Join us and you'll be part of a supportive and inclusive environment where you can bring your whole self to work. As part of our team, you'll get to work with people from different business areas, challenge the way we do things and put your ideas into action. We'll also give you plenty of development opportunities so you can build a rewarding and successful career with us.

Apply today, take charge of your career and grow your talents with us.