Property Administrator

Peel L & P Group Management Ltd; Manchester; On-site; GBP 25,000 - 35,000; Full time

Job summary

A property management firm in Manchester is seeking a detail-oriented administrator to provide essential support to the Land and Estates Team. Responsibilities include managing property management software, preparing budgets, and maintaining effective communication with tenants and contractors. Candidates should have strong organizational skills and experience in property administration. This role offers opportunities for growth within the company.

Qualifications

• Experience in property administration is essential.
• Ability to adapt as priorities change.

Responsibilities

• Manage MRI property management software and data.
• Work with property managers to prepare budgets.
• Chase rent and service charge arrears.
• Organise meetings and liaise with tenants and contractors.

Skills

Property administration experience

Organised and able to work independently

Flexible and professional approach

Excellent organisational skills

Good numeracy

IT skills

Strong problem-solving skills

Interpersonal and communication skills

Time management

Teamworking skills

Tools

MRI software

Proactis software

QUOODA

Job description

Purpose of the role

• Administrative support with the management of Property and Wider Estate.
• Provision of administrative support to Land and Estates Team.

Essential Skills / Experience / Qualifications required

• Property administration experience
• Organised and able to work independently
• Flexible and professional approach.
• Ability to adapt as priorities / demands Proactive : takes initiative to sort problems that may not have been foreseen.
• Organisational skills and an eye for detail.
• Numerate
• IT skills, including knowledge of industry-specific software.
• An analytical mind, with strong problem-solving skills.
• Interpersonal and communication skills, both written and oral.
• Time management and Teamworking skills.

Desired Skills / Experience preferred

• Service Charge experience
• Credit control experience
• Previous user of MRI and / or Proactis software
• Use of QUOODA
• Knowledge of H+S requirements of property management including compliance

Duties of the role :

• Management of MRI property management software, liaising with external agent and internal team to input and export data.
• Working with property managers and external agents to prepare and update service charge budgets
• Chasing of rent and service charge arrears
• Organisation of meetings
• Liaison with tenants
• Liaison with contractors, including instructing minor works.
• Raising purchase orders
• Taking and responding to phone and email enquiries
• Collating and preparing reports
• Uploading of documents for approval and / or signing
• Uploading of reports to QUOODA
• Coding of utilities invoices, taking meter readings and arranging invoices where utilities are sub-metered to tenants
• Assisting with general admin duties and office management