Property Administrator

UKME; Chertsey; On-site; GBP 25,000 - 35,000; Full time

Job summary

A dynamic property management firm in Chertsey is seeking a Property Administrator to ensure smooth operations across properties. The role involves managing job tickets, coordinating maintenance, and maintaining records. The ideal candidate has prior experience in a similar role and is proficient in software such as Cherwell and Microsoft Excel. This position offers opportunities for professional growth and a competitive salary and benefits package.

Benefits

Supportive team environment

Opportunities for professional growth

Competitive salary and benefits package

Qualifications

• Proven experience in a similar administrative role, ideally within property, maintenance, or facilities.
• Proficient in payroll software and Microsoft Excel, Outlook, and Word.
• Full, clean driving licence.

Responsibilities

• Manage job tickets and coordinate planned maintenance.
• Create and manage snagging lists as required.
• Maintain essential property-related records and documentation.
• Oversee the filing system for compliance certificates.

Skills

Administrative skills

Organisational skills

Communication skills

Proficiency in Microsoft Excel

Tools

Cherwell

Proactis

DocuSign

Job description

Property Administrator

About Us

Join a dynamic and service-focused organisation where your administrative and coordination skills help ensure the smooth operation of our properties. We are seeking a highly organised and proactive Property Administrator to support the maintenance, facilities, and compliance functions across our estate. In this role, you will play a key part in ensuring our properties remain safe, well-maintained, and fully compliant.

The Role

As a Property Administrator, you will work closely with the maintenance team, contractors, and management to ensure all property‑related tasks are completed efficiently and accurately. You will manage job tickets, coordinate planned and reactive maintenance, maintain essential records, and support the smooth running of daily operations.

Key Responsibilities

• Use software systems such as Cherwell to open, update, and close job tickets.
• Create and manage snagging lists as required.
• Coordinate with maintenance staff for pre‑arrival checks and ongoing services.
• Use Excel to organise and track services, meter readings, and maintenance updates.
• Liaise with contractors for reactive services and planned maintenance visits.
• Manage and update property‑related documentation, including service records, supplier lists, and maintenance logs.
• Ensure all keys are managed securely, including signing in/out and safe storage.
• Create and manage a monthly maintenance rota during high seasons.
• Process and raise purchase orders and special payment requests using systems such as Proactis and DocuSign.
• Resolve queries related to quotations and invoices with contractors and suppliers.
• Maintain and update the asset register for property, plant, and vehicles.
• Oversee the filing system for property compliance certificates and project invoices.
• Review and process timesheets for authorisation.
• Provide cover for colleagues when they are out of the office.
• Perform any additional tasks or responsibilities requested by management within the scope of the position.

What We’re Looking For

We are seeking a professional with:

• Experience: Proven experience in a similar administrative role, ideally within property, maintenance, or facilities.
• Technical Skills: Proficient in payroll software and Microsoft Excel, Outlook, and Word.
• Driving Licence: Full, clean driving licence.

What We Offer

• A supportive and collaborative team environment.
• Opportunities for professional growth and continuous learning.
• Competitive salary and benefits package.

Apply Today!

If you are an experienced administrator with excellent organisational skills and a passion for supporting property operations, we'd love to hear from you.