Projects Coordinator

Arcus FM Limited.; West Midlands; On-site; GBP 25,000 - 30,000; Full time

Job summary

A dynamic facilities management company located in the West Midlands seeks a Projects Coordinator to support project delivery. In this role, you'll manage project tracking, liaise with clients, and support operational teams to ensure successful project execution. Ideal candidates should possess strong communication skills, attention to detail, and relevant experience in facilities management or construction. This position offers a salary of up to £30,000, depending on experience, alongside various benefits including bonuses and holidays.

Benefits

Bonus

Pension

Holiday allowance

Qualifications

• Experience within projects, construction or facilities management.
• Experience working with third-party suppliers.
• Knowledge of project planning admin processes.

Responsibilities

• Support end-to-end delivery of projects.
• Own and maintain project reporting and client trackers.
• Liaise with clients and external stakeholders.

Skills

Strong communication skills

Attention to detail

Stakeholder management

Problem-solving skills

IT proficiency (SharePoint, Microsoft Office)

Job description

Why Join Us

Projects Coordinator – Operations

Location: Midlands

Salary: Up to £30,000 depending on experience

Benefits: Bonus, pension, holidays plus many other benefits

Are you highly organised, proactive and great at keeping projects moving? Do you enjoy working with operational, commercial and supply chain teams to make sure everything runs smoothly?

We’re looking for a Projects Coordinator – Operations to play a key role in supporting our project teams and helping deliver a wide range of operational workstreams successfully and efficiently. If you thrive in a fast-paced environment and enjoy being the person who keeps everything on track, this is the role for you.

What You'll Be Doing

Responsibilities

In this vital role, you will support the end-to-end delivery of projects by:

• Owning and maintaining project reporting, client trackers and Arcus systems.
• Providing administrative support throughout planning, delivery and close‑out stages.
• Keeping SharePoint files and project documentation organised, accurate and up to date.
• Managing operational trackers, dashboards and internal/external reporting requirements.
• Collating asset data and updating Arcus and client systems.
• Preparing project close‑out packs including O&M manuals and certifications.
• Liaising with clients and external stakeholders on planning and coordination activities.
• Creating and distributing monthly/quarterly governance packs and dashboard data.
• Supporting the supply chain quoting and budget proposal process.
• Developing a strong understanding of project scopes, timelines, risks and outcomes.
• Producing high‑quality presentation packs (PowerPoint, Word, Excel).
• Raising supply chain orders and supporting material/plant procurement.
• Communicating proactively with clients and third parties to aid project planning.
• Tracking stakeholder actions and coordinating working groups.
• Taking minutes in internal and external meetings.
• Working closely with Arcus central support teams on behalf of operational teams.

Governance & Control

• You’ll also support essential governance activities, including:
• Ownership and governance of administrative systems and project portals.
• Ensuring project folders and documentation are managed to agreed standards.

What We're Looking For

Requirements

We’re looking for someone with:

• Strong communication skills and the ability to build great relationships.
• Experience within projects, construction or facilities management.
• Experience working with third‑party suppliers.
• Excellent attention to detail and a commitment to quality.
• Knowledge of project planning admin processes and techniques.
• Understanding of project management methodology and risk awareness.
• Strong problem‑solving, stakeholder management and negotiation skills.
• Confident use of IT including SharePoint, Microsoft Office and reporting tools.
• Ability to work flexibly and travel as required (including occasional overnight stays).

To be considered for this position please submit your application via the 'apply' button.