Projects Administrator

Dodd Group Ltd; Norwich; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading building services company in Norwich is seeking a Projects Administrator to provide essential office support, manage documentation, and assist the procurement process. The ideal candidate will possess strong organizational skills, proficiency in Microsoft Office, and a commitment to maintaining a professional and cooperative work environment. This role offers a competitive salary and opportunities for career progression in a supportive setting.

Benefits

Competitive salary

Life cover

21 days annual leave plus public holidays

Qualifications

• Ability to prioritise work and act on initiative.
• Good time management and strong communication skills.
• Professional attitude and ability to work with others.

Responsibilities

• Answer phone calls and provide general office support.
• Manage document control and record keeping.
• Assist with procurement monitoring and buying.
• Produce project documentation and tender submissions.

Skills

Organizational skills

IT skills (Word, Excel)

Time management

Communication skills

Flexibility

Job description

PROJECTS ADMINISTRATOR

NORWICH

The Company:

Dodd Group was formed in 1947 in Shropshire and has remained a privately owned family business ever since. With an unrivalled reputation within the building services sector, we offer a comprehensive electrical and mechanical design, installation and maintenance service across many sectors.

The role:

We are seeking an experienced Administrator / Receptionist to work from our Norwich Office to answer phone calls and support with general day to day office based administration.

You will be the first point of contact for our clients and supply chain and will direct incoming calls to the relevant person within Dodd Group. You will carry out filing, scanning, printing and production of documents required by engineers and managers. You will be a direct assistant to the Norwich Projects Operations Manager by providing support with diary management and any administration needs.

Other responsibilities for the role are as follows:

• Document Control, Electronic filing and record keeping
  • Processing and keeping record of supply chain invoices and status.
  • Chasing signing of invoices and payment notices
  • Chasing and collating time sheets
• Procurement Monitoring and Buying Assistance
  • Assisting the regional buyer with purchasing activities
  • Reviewing & updating procurement schedules
  • Placing small orders via electronic ordering system
• Sub-contract order production
  • Producing sub-contract orders and checking insurances
  • Gathering technical and commercial info from PMs/QS team to insert into sub-contract orders
• Production of project documentation (O&M Manuals, tender submissions)
  • Gathering info from PM’s and collating O&M Manuals
  • Preparing tender submission documents for estimating team

    General Administrative support to office and project teams

• Setting up new projects on Vixen
• Answering telephone
• Estimating team assistance including preparing tender submissions.

• Potential future responsibility:
  • Potential to be trained in AutoCAD via a recognise course provider and qualification.

You will need:

• the ability to prioritise your work and act on your own initiative if required
• Good IT skills and ability to utilise basic packages such as Microsoft Word and Excel
• Good work ethic, good time management and strong communication skills
• A professional attitude and ability to work with others
• Ability to be flexible and versatile

The Package:

You will be working for a company who will offer you a structured opportunity to progress your career and offer continued support and training. You will receive a competitive salary, 40 hours per week, life cover, 21 days per year annual leave (plus public holidays, on a fixed term maternity cover contract.

You’ll be working in a friendly, inclusive environment where people understand the value of their contribution and are encouraged to recognise a job well done. You’ll be part of an open, engaged culture where everyone has a voice and the opportunity to get involved, as well as make a real difference.

Dodd Group is an equal opportunities employer

We are always please to accept applications from Family Forces Personnel