Project Support Coordinator - Legal Services

MaxAd; Greater London; On-site; GBP 32,000 - 39,000; Full time

Benefits offered by this job

20 days holiday + bank holidays

6% pension contribution

Private medical insurance

Permanent health insurance

Season ticket loan

Birthday half-day

Bonus scheme

Job summary

MaxAd in Central London is seeking an experienced PA/EA to join a prestigious legal environment. You will support senior professionals, manage busy diaries, coordinate hearings and travel, and assist with billing and client service to ensure smooth practice operations.

The role offers varied responsibilities beyond routine administration, with exposure to client relationships, fee quotations, and business development within a busy chambers setting.

Qualifications

• Experience supporting senior professionals or teams in a demanding office
• Strong organisational skills and ability to prioritise
• Clear written and verbal communication with clients and colleagues
• Professional manner when dealing with clients
• Attention to detail and accuracy under pressure
• Calm, focused approach to tight deadlines
• MS 365 and general IT proficiency
• Discretion with confidential/sensitive information
• Ability to build positive relationships at all levels

Responsibilities

• Open, maintain and update cases using practice management software
• Record instructions, terms of engagement, deadlines and completed work accurately
• Coordinate hearings, conferences, meetings, travel and accommodation
• Manage diaries, deadlines and competing priorities for busy barristers
• Process timesheets and support billing, invoicing and fee collection
• Manage correspondence, documents and practice administration
• Liaise professionally with solicitors, clients, courts and opposing legal teams
• Respond to enquiries promptly and help deliver an excellent client service
• Help match new instructions with suitable barristers
• Support fee quotations, negotiation and commercial discussions
• Maintain accurate, confidential and well-organised records
• Assist with marketing activity, client events and business development initiatives
• Build an understanding of barristers' expertise, workloads and availability

Skills

Experience supporting senior staff

Excellent organisation

Clear written/verbal communication

Professional client-service manner

Attention to detail

Calm under pressure

MS 365 proficiency

Discretion with confidential matters

Relationship-building

Numeracy and handling figures

Education

GCSE English & Maths (Grade 5+)

Tools

None

Job description

Central London, WC2R Permanent or One/Two-Year Fixed-Term Contract Up to £35,000 + Excellent Benefits + Career Progression

Are you an experienced PA, EA, administrator or professional services support specialist looking for a varied, client-facing role in a prestigious legal environment?

This is an excellent opportunity to join a leading commercial barristers' chambers with an outstanding reputation in the UK and internationally. Previous legal or chambers experience is not essential. What matters is that you are highly organised, calm under pressure, confident with detail and able to support busy senior professionals while delivering excellent service to clients.

Working as part of an experienced Practice Management team, you will provide high-quality administrative, operational and client support to barristers, helping their practices, cases and client commitments run smoothly.

This is not a routine administration role. You will be trusted with important information, demanding deadlines and regular contact with clients, courts and professional contacts. As your experience develops, you will gain exposure to client relationships, fee quotations, work allocation, diary management, business development and the wider commercial operation of chambers.

It is a strong opportunity for someone who enjoys being at the centre of a busy professional environment, wants to build specialist knowledge and is keen to develop a long-term career in legal services, practice management or clerking.

Key Responsibilities

• Open, maintain and update cases using practice management software
• Record instructions, terms of engagement, deadlines and completed work accurately
• Coordinate hearings, conferences, meetings, travel and accommodation
• Manage diaries, deadlines and competing priorities for busy barristers
• Process timesheets and support billing, invoicing and fee collection
• Manage correspondence, documents and practice administration
• Liaise professionally with solicitors, clients, courts and opposing legal teams
• Respond to enquiries promptly and help deliver an excellent client service
• Help match new instructions with suitable barristers
• Support fee quotations, negotiation and commercial discussions
• Maintain accurate, confidential and well-organised records
• Assist with marketing activity, client events and business development initiatives
• Build an understanding of barristers' expertise, workloads and availability

Skills & Experience

We are interested in candidates who can bring strong administrative judgement, professionalism and attention to detail. You may come from legal services, professional services, financial services, executive support, client administration or another demanding office environment.

• Experience supporting senior professionals, teams or complex workloads
• Excellent organisation and the ability to prioritise competing demands
• Strong written and verbal communication skills
• A confident, professional manner when dealing with clients and colleagues
• Excellent attention to detail and accuracy
• The ability to remain calm and focused when working to tight deadlines
• Good Microsoft 365 and general IT skills
• Confidence handling figures, records and detailed information
• Discretion when dealing with confidential or sensitive matters
• The ability to build positive working relationships at every level
• GCSE English and Maths at grade 5 or above, or equivalent

This role offers genuine scope to develop. For an ambitious candidate, it can provide a route into practice management, clerking, client relationship management and the commercial operation of chambers. Equally, we would welcome someone who wants to build expertise and excel in a high-quality, long-term support role. Both ambitions will be valued and supported.

You will work closely with experienced colleagues, learn how a leading chambers operates and gain exposure to barristers' practices, client service, case administration, fee management and business development.

The excellent package includes 20 days' holiday plus bank holidays, rising to 22 days after one year and 25 days after two years, a 6% pension contribution, bonus scheme, private medical insurance, permanent health insurance, season ticket loan and a half-day birthday holiday.

This is a rare opportunity to bring your administrative, organisational and interpersonal skills to a respected professional environment where high-quality support is genuinely valued.