Project Specialist

Cynet systems Inc; Marlborough; On-site; GBP 60,000 - 80,000; Full time

Job summary

A technology solutions provider in the United Kingdom is seeking a Project Specialist to provide administrative and project coordination support. Key responsibilities include general administrative tasks, project coordination, and managing data while maintaining quality standards. The ideal candidate should have strong attention to detail, excellent communication skills, and experience with tools like Excel and Smartsheet. This role offers an opportunity to enhance workflow efficiency in a fast-paced environment.

Qualifications

• Strong attention to detail and ability to handle multiple projects simultaneously.
• Flexibility to balance administrative and project-related tasks throughout the day.
• Ability to manage confidential information appropriately.

Responsibilities

• Perform general administrative duties including photocopying and coordinating meetings.
• Serve as a point of contact for customers and internal stakeholders.
• Coordinate projects and assignments of broader scope by identifying resources.

Skills

Attention to detail

Written communication

Verbal communication

Organizational skills

Time management

Technologically savvy

Education

High School Diploma or equivalent

Relevant experience in a related field

Tools

Microsoft Excel

Smartsheet

Microsoft Word

Microsoft PowerPoint

Job description

Job Description

Pay Range: $23.83 hr - $26.83 hr

The Project Specialist provides administrative and project coordination support to ensure efficient operations within the functional area. This role involves managing data, coordinating tasks, supporting internal teams, handling confidential information appropriately, and assisting with special projects while maintaining quality and compliance standards.

Responsibilities

• Perform general administrative duties including photocopying, coordinating meetings and appointments, typing, ordering and maintaining supplies, arranging travel, and preparing or sorting mail.
• Serve as a point of contact for customers and internal stakeholders, providing or obtaining information that may require explanation or interpretation.
• Answer questions related to established policies and procedures and direct individuals to appropriate resources.
• Coordinate projects and assignments of broader scope by identifying and engaging appropriate internal and external resources.
• Assemble and distribute materials, compile and track data, and verify accuracy of collected information.
• Make decisions within established guidelines related to planning, organizing, and scheduling work.
• Create, edit, and revise routine documents including emails, letters, memos, presentations, and reports with accuracy in grammar and spelling.
• Manage work in a confidential manner, ensuring appropriate sharing of sensitive information.
• Manage data, procedures, and processes related to the assigned function.
• Coordinate, organize, and support administrative tasks within the functional area.
• Assist professional and technical staff with special projects as needed.
• Compile and generate reports, statistics, timelines, tables, graphs, and presentations using appropriate software tools.
• Support process improvement initiatives to enhance workflow efficiency.
• Review reimbursement documentation and follow up for missing information.
• Submit vendor requests and research payment status inquiries.
• Manage central inbox activities and ensure timely processing of requests.
• Coordinate ordering of materials and supplies related to programs and events.
• Support program coordination tasks including request handling, documentation updates, and checklist tracking.
• Review travel deviations and handle peer-to-peer requests as required.
• Build quality into all aspects of work by maintaining compliance with quality system requirements.

Requirement / Must Have

• Strong attention to detail and ability to handle multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Flexibility to balance administrative and project-related tasks throughout the day.
• Ability to manage confidential information appropriately.

Experience

• Experience in administrative or project support roles.
• Experience using Excel and Smartsheet.
• Experience working in a fast-paced, multi-priority environment.

Skills

• Proficiency in Microsoft Office applications including Excel, Word, and PowerPoint.
• Strong organizational and time management skills.
• Technologically savvy with the ability to learn new systems and tools.

Qualification And Education

• High School Diploma or equivalent.
• Relevant experience in a related field.
• Ability to travel as required.