Project Secretary

Tate; Leatherhead; On-site; GBP 60,000 - 80,000; Part time

Job summary

A leading organization in the United Kingdom is seeking a Project Secretary / Administrator in Leatherhead. The successful candidate will manage project scheduling, organise travel, and maintain office space. Excellent communication and organisational skills are essential, along with experience using Microsoft Office Suite and other relevant tools. This role offers flexible working hours based on project needs.

Benefits

Flexible working hours

Qualifications

• Strong organisational skills with great attention to detail and problem-solving ability.
• Ability to prioritise tasks and work independently.
• Experience with several software tools necessary for role.

Responsibilities

• Schedule meetings and appointments for the Project Manager.
• Organise travel, visas, and catering.
• Maintain and organise office space and order supplies.
• Provide support to visitors and address employee queries.
• Assist in the onboarding process for new starters.
• Organise events and liaise with Campus services.
• Compile reports and format documents to support the team.

Skills

Excellent written and verbal communication skills

Strong organisational skills

Attention to detail

Problem-solving ability

Ability to prioritise tasks

Experience with Microsoft Word

Experience with Excel

Experience with PowerPoint

Experience with Adobe Acrobat

Experience with SAP

Experience with CONCUR

Experience with DocuSign

Multitasking

Collaboration

Strong work ethic

Patience

Discretion

Job description

Project Secretary / Administrator

Rate: £18 – £19 per hour PAYE

Location: Leatherhead

Responsibilities

• Schedule meetings and appointments for the Project Manager
• Organise travel, visas and catering
• Maintain and organise office space and order stationery and IT equipment
• Provide support to visitors and address employee queries
• Assist in the onboarding process for new starters
• Organise events and liaise with Campus services
• Compile reports and format documents to support the team

Qualifications and Skills

• Excellent written and verbal communication skills
• Strong organisational skills with great attention to detail and problem‑solving ability
• Ability to prioritise tasks and work independently
• Experience with Microsoft Word, Excel, PowerPoint, Adobe Acrobat, SAP, CONCUR and DocuSign
• Multitasking, collaboration, and a ‘can‑do’ attitude with a strong work ethic
• Patience and discretion to handle all aspects of the role

Benefits

Flexible working hours to accommodate project needs – office‑based

Position remains open until the vacancy is filled. Interviews will take place throughout this period, so encourage early application.

Application

Please upload your CV in Word format. Success will depend on your experience, skills, and how you demonstrate the required attributes.

Equal Opportunities

Tate is committed to promoting equal opportunities. We encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority. We also invite you to share your preferred pronouns in your application.

Tate is acting as an Employment Business in relation to this vacancy.