Project Secretary

NRL; Kingston upon Thames; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading engineering support company is looking for a Project Secretary to provide organizational support for the Liverpool Bay project. This full-time position offers a hybrid working model, with initial work in Kingston upon Thames followed by a transition to Talacre. Ideal candidates should have experience in project secretarial roles within the energy sector, strong IT skills, and proficiency in foreign languages. The role involves correspondence management, travel arrangements, and document organization.

Benefits

Smart working options

Flexible hours

Skills development and career growth opportunities

Qualifications

• Previous experience in a Project Secretary role within the energy sector.
• Ability to work in an international context.
• Flexibility to relocate temporarily to Kingston upon Thames.

Responsibilities

• Receive and screen telephone calls and visitors.
• Draft correspondence and manage emails.
• Organize archives and maintain documentation.
• Support report and presentation preparation.
• Attend meetings, take notes, and write reports.
• Arrange international travel and itineraries.
• Check passport and visa requirements.
• Prepare orders for necessary office supplies.

Skills

IT skills: Office package

Fluent in spoken and written appropriate foreign languages

Job description

Duration

From June 2025 until the end of 2028

Location

First 3-4 months, Kingston Upon Thames KT1 (accommodation will be provided by our client), and then in Talacre CH8 9RD.

Hybrid

3 days in the office, 2 days working from home (to be confirmed)

Please note

All applicants must reside in the UK and possess full, permanent UK right-to-work status, as our client is unable to offer sponsorships.

Purpose of the position

As Project Secretary you will be part of the Energy Carriers business line within the Project Management department. You will provide secretarial and organizational support to the Liverpool Bay project. You will guarantee general secretarial duties and ensure an efficient service to the Project / Client Team.

Responsibilities

• Receive and screen telephone calls and / or visitors
• Draft incoming and outgoing correspondence, compose and type letters and action e-mails
• Organize archives and file correspondence and documentation (paper and electronic), using integrated systems and applications if required
• Support the preparation of reports and presentations using appropriate software
• Occasionally attend meetings, take notes and write reports
• Arrange international travel, handling also complex itineraries and process expenses
• Check Passport and Visa requirements and arrange necessary paperwork
• Prepare the order for all the materials necessary to office activities (stationery, etc.)

Experience

• Project secretary role or activities in an international context ideally within the energy sector
• IT skills : Office package
• Languages : Know and use spoken and written appropriate foreign languages fluently
• Flexibility to work on Kingston upon Thames for the first few months of the project (accommodation will be provided)

What we can offer to you

• full time / week
• IR35 : Inside
• Hybrid working model : Smart Working options and flexible hours to help you achieve a better work-life balance.
• Our clients soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals

The NRL Group

connect global companies with the right people bring engineering projects to life. Supporting contracting companies with energy transition plans and working with our clients to create a cleaner, greener future.

Diversity

We welcome applications from every walk of life and are committed to diversity within the industries we support, as a certified Inclusive Recruiter and Armed Forces friendly employer. You can ensure you stay safe when job searching online by visiting the JobsAware website.

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