Project / Procurement Administrator

Pertemps; Bedford; On-site; GBP 29,000 - 35,000; Full time

Job summary

A growing business in Bedford is seeking a Project, Operations & Procurement Admin Support to join their team. The ideal candidate should have strong organisational skills and experience in administrative roles, focusing on project coordination and supplier communication. This role offers a competitive salary, early finishes on Fridays, and various employee benefits including pension contributions and holiday schemes.

Benefits

On-site parking

Pension contributions

25 days holiday plus bank holidays

Holiday buying scheme

Life assurance

Enhanced maternity and sick pay

Qualifications

• Previous experience in an administrative, operations, or procurement support role.
• Strong organisational and coordination skills with excellent attention to detail.
• Proactive, solutions-focused attitude.

Responsibilities

• Coordinate projects and maintain accurate records.
• Upload and process orders on the ERP system.
• Liaise with suppliers to track deliveries.

Skills

Organisational skills

Microsoft Office proficiency

Communication skills

Job description

Overview

Project, Operations & Procurement Admin Support – Join a growing business where your organisational skills really shine. Salary up to £35,000 per annum and early Friday finishes.

Location: Bedford

Contract: Full-time, permanent

Salary: Up to £35,000 per annum, depending on experience

Looking for a varied, hands-on role where no two days are the same? We’re working with a well-established business that’s looking for a proactive and organised Project, Operations & Procurement Admin Support to join their busy Operations team in Bedford.

This is a great opportunity for someone who enjoys keeping things running smoothly, coordinating projects, maintaining accurate records, and supporting communication between departments, customers, and suppliers.

What You\'ll Be Doing

• Project Administration
• Create and maintain project folders upon receipt of customer purchase orders.
• Upload and process orders on the ERP system, tracking progress and managing shortages.
• Support internal project handovers and issue customer handover documentation.
• Prepare despatch notes, commercial invoices, and packing lists for outgoing goods.
• Assist with compiling and finalising Operation & Maintenance (O&M) manuals.
• Ensure all project records and documentation are complete and audit-ready.
• Support Project Managers with post-delivery activities such as installation and commissioning.
• Help with contract documentation submissions
• Procurement Coordination
• Maintain accurate records of supplier communications and purchase orders.
• Liaise with suppliers to track deliveries and resolve any delays or discrepancies.
• Raise and process small purchase orders (stationery, consumables, etc.).
• Keep supplier documentation current for audits (certificates, insurances, questionnaires).
• Support invoice queries between suppliers and the internal accounts team.
• Maintain pattern registers, certifications, and other procurement-related documents.
• Communicate clearly with customers and suppliers, providing updates and documentation as needed.

What We're Looking For

• Previous experience in an administrative, operations, or procurement support role.
• Ideally, experience in a manufacturing, engineering, or project-based environment.
• Strong organisational and coordination skills with excellent attention to detail.
• Good communicator - professional, approachable, and clear.
• Confident using Microsoft Office (Word, Excel, Outlook) and document control systems.
• Ability to manage multiple tasks and priorities effectively.
• A proactive, solutions-focused attitude.

Working Hours

Monday - Thursday: 08:00 - 16:30

Friday: 08:00 - 13:30

Early Friday finish - start your weekend early!

Why You\'ll Love Working Here

• On-site parking
• Pension: 4% employee contribution, 4% company contribution
• 25 days\' holiday plus bank holidays
• Holiday buying scheme (up to 5 extra days)
• Life assurance
• Enhanced maternity and sick pay
• Opportunities for learning and professional development

If you\'re organised, detail-focused, and thrive in a role where you\'re at the heart of operations, this could be the perfect next step for you.