Project Planning Assistant / Expeditor

Wärtsilä; Poole; On-site; GBP 25,000 - 35,000; Full time

Job summary

Wärtsilä is seeking a Project Planning Assistant/Expeditor for a 6-month fixed-term contract in Poole, UK. This role involves coordinating project materials, ensuring timely deliveries, and providing exceptional customer service. Ideal candidates will have strong communication skills and experience in order handling.

Qualifications

• Experience in handling orders and deliveries.
• Fluency in English, both verbal and written.
• Project Planning related experience is advantageous.

Responsibilities

• Coordinate and prioritize material deliveries.
• Liaise with project manager and departments.
• Ensure quality and response time for customer requests.

Skills

Customer Service

Communication

Coordination

Prioritization

Tools

SAP

Office Tools

Job description

Water and Waste business unit (WAW) is a true end-to-end business as part of Wärtsilä Portfolio Businesses. WAW is a global leader in designing and supplying innovative wet and dry waste equipment and freshwater generation solutions for passenger vessels & conventional waste management and ballast water treatment equipment for all marine segments. WAW has the industry’s broadest product offering to secure beyond compliant operations for our marine customers.

We have now a unique and exciting opportunity for a new Project Planning Assistant/Expeditor ona6 month fixed term contract for the Water and Waste Project Delivery Team, based in UK, Poole, Dorset.

As the Project Planning Assistant/Expeditor, you will be working in a cross-department function to prioritise and expedite project materials to aid in timely and on budget project completion. You will have a passion for providing excellent customer service in delivering a professional and efficient response to all customer and project needs.

What will you be doing?

As the Project Planning Assistant/Expeditor, your work will focus on these responsibilities:

• Act as a conduit between internal teams to expedite and prioritise material deliveries / consolidations.
• Act as a link between the project manager and the various departments involved in the project material delivery process
• Work with the logistics team to handle and coordinate orders according to working procedures, guidelines, and local requirements
• Ensure highest level of quality and response time for customer requests and queries
• Actively review and expedite materials in the project portfolio
• Liaise with PM to adjust project plans if needed
• Maintain and develop knowledge of customer specific solutions and needs
• Follow up and communicate parts deliveries information accordingly in a timely manner to customers and on-board 3rd party installation engineers

You will shine in this role when you have:

• You are confident in coordinating and prioritizing daily activities and urgent requests with relevant colleagues in order to find a satisfactory solution
• Experienced in providing exceptional internal and external customer service
• Experience in direct handling of orders and deliveries
• Advanced Office tools skills
• Excellent communication skills, fluency in the English language, both verbal and written
• A team player with a “Doer” attitude
• Project Planningrelated experience would be considered advantageous.
• Working knowledge of SAP advantageous

Why you and us?

We at Wärtsilä believe in empowerment, ownership and taking responsibility of our work. We support each other’s growth and co-creation is the true basis of our innovation. We have courage to see opportunities and take initiative.

We are authentic and honest, and we strongly believe in a diverse and inclusive work community where everyone can be their true self.We don’t always get it right the first time, and if mistakes are made, we make sure to learn and grow from them. We want everyone to voice their opinions freely. That is why we have built an environment that empowers you and everyone around you, and where you can feel safe and cared for.

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 17,000 professionals, in more than 200 locations in 68 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com .

About the company

Wärtsilä Oyj Abp, trading internationally as Wärtsilä Corporation, is a Finnish company which manufactures and services power sources and other equipment in the marine and energy markets.

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