Project Manager - Northern Ireland Live Music Now

Arts Council of Northern Ireland; Belfast City District; On-site; GBP 28,000 - 36,000; Full time

Job summary

Live Music Now is seeking a coordinator to manage a range of music projects and residencies, ensuring on-time delivery and budget adherence. You will liaise with schools, care settings, community organisations and musicians, draft contracts and coordinate documentation with consent for media.

You will contribute to fundraising, administration, finance, marketing and musician management, while maintaining safeguarding, reporting to funders and exploring new opportunities to meet strategic goals.

Qualifications

• Experience coordinating multiple projects on time and within budget.
• Strong communication with partners including schools, community organisations, care settings and musicians.
• Experience creating contracts and managing safeguarding.

Responsibilities

• Manage a range of music projects and residencies, on time and on budget.
• Liaise with partners including schools, community organisations, care settings and musicians.
• Create contracts and coordinate project documentation with consent for photography, film and audio.
• Secure feedback using Live Music Now evaluation frameworks and report to funders.
• Manage safeguarding and risk; seek new opportunities to meet strategic goals.

Skills

Coordination

Communication

Fundraising

Administration

Budget management

Tools

GoodCRM

Job description

Manage a range of music projects and residencies, on time and on budget, including:

• Managing project plans, timelines and budgets.
• Liaising with partners including schools, community organisations, care settings and musicians.
• Creating contracts.
• Coordinating project documentation, including photography, film and audio, with appropriate consent.
• Securing feedback using Live Music Now evaluation frameworks.
• Reporting to funders.
• Managing safeguarding and risk.
• Actively seek new opportunities to meet Live Music Now’s strategic goals.

FUNDRAISING

Contribute towards Live Music Now’s financial sustainability by:

• Researching funding opportunities, planning submissions and writing applications with support from the Programme Director and Development Manager.
• Contributing to annual fundraising targets and monitoring progress regularly with the Programme Director.
• Managing relationships with funders in line with funder stewardship protocols.
• Preparing end-of-project reports with support from the Programme Director.
• Securing commissions from new and existing partners for Live Music Now programmes.

ADMINISTRATION

• Use Live Music Now systems, including GoodCRM, to maintain accurate and up-to-date records of projects and events, participant numbers, feedback, musicians, partners and venues, and to support quarterly reporting.
• Maintain records of equipment on loan to musicians.
• Provide administrative support for Northern Ireland Advisory Group meetings.

FINANCE

• Maintain accurate financial records, including project cashflow, the funding pipeline and supplier invoices.
• Highlight financial risks and opportunities to the Programme Director.

MARKETING & COMMUNICATIONS

Advocate for Live Music Now’s work and impact internally and externally by:

• Creating and sharing engaging content across social media, the website and NI-specific mailings and newsletters.
• Creating flyers and other marketing materials using Canva and other software (training provided).
• Managing images and videos on Flickr and Vimeo in accordance with Live Music Now’s data policies.
• Contributing to Live Music Now Communications team meetings.

MUSICIANS' MANAGEMENTS

Support the Live Music Now musician workforce by:

• Liaising with musicians about projects and training.
• Keeping up to date with musicians’ skills, development goals, access requirements and other circumstances relevant to their work with Live Music Now.
• Managing AccessNI checks for musicians in line with Live Music Now’s Safeguarding Policy.

ADDITIONAL TASKS

• Contribute actively to team working and continuous improvement across Live Music Now.
• Occasionally deputise for the Programme Director at internal and external events.
• Undertake other duties relevant to the role as requested by the Programme Director.

About the Organisation

Live Music Now creates inclusive, measurable social impact through music. Our work enhances quality of life, health and well‑being, and promotes equity of opportunity by recognising the creative potential of every individual.
Live Music Now reaches over 84,000 people a year and trains and employs 320 professional musicians from all genres. You can find our musicians in healthcare settings, care homes, schools, community centres and libraries in England, Northern Ireland and Wales and in Scotland with our sister organisation Live Music Now Scotland.