Project Management Assistant - Healthcare

Cambridge Consultants; Cambridge; On-site; GBP 30,000 - 40,000; Full time

Job summary

A healthcare innovation consultancy is seeking a Project Management Assistant in Cambridge. This role involves managing stakeholder communications, planning and tracking project resources, and ensuring compliance with regulatory requirements. Candidates should have experience in project delivery and a solid understanding of financial systems. Proficiency in MS Office tools is essential, and a collaborative environment is promoted to drive personal progression.

Benefits

Professional mentorship

Opportunities for progression

Qualifications

• Experience working in a project delivery environment.
• Understanding of financial systems and reporting tools.
• High level of numeracy and literacy skills.

Responsibilities

• Coordinate project teams and manage communications.
• Plan, monitor schedules resources, and track costs.
• Create and maintain project documentation.
• Support project finance and legal requirements.
• Prepare weekly progress reports for clients.

Skills

Project management principles

Stakeholder management

Budget tracking

Communication skills

MS Office proficiency

Tools

MS Word

MS Excel

MS Project

Job description

Introduction

We are looking for an experienced Project Management Assistant or Senior Project Coordinator to join our Healthcare Business Unit in Cambridge.

Our Project Management teams are working to help maintain momentum in our key areas of strength such as drug delivery, diagnostics, medical devices and digital health platforms. In this fast-paced and engaging role, you will become the Programme Manager's trusted partner, tasked with delivering our most complex and high value projects, resulting in exceptional innovation and client satisfaction.

What we can offer

The Project Management Assistant position is an excellent opportunity for an motivated and collaborative individual and is intrinsic to the successful delivery of the overall programme. We can offer you the opportunity to work across all aspects of medical technology and the chance to work in a dynamic environment buzzing with the excitement of innovation that is having a real effect on people’s lives.

You’ll get to work with highly skilled, friendly, focused and driven professionals. We believe that a supportive environment is the way to bring the best out of each other. We will actively promote your progression and provide you with the opportunity to take on increasingly challenging tasks. We value diverse perspectives and provide mentorship to help you grow in your role.

Your specific responsibilities are likely to include

• Stakeholder Management and Coordination – Liaise with the project team, clients and suppliers to arrange meetings and chase actions, and provide a point of contact internally and externally.
• Planning, Resourcing and Tracking – Plan and monitor project schedules and resources, track project costs vs budget and progress against baseline and forecast. Liaise with management to deliver appropriate resources based on the needs of the project.
• Project Documentation – Take a leading role in the creation and maintenance of project documentation, ensuring compliance with development processes, regulatory requirements and client needs.
• Finance and Legal – As the main project interface into the Finance and Legal teams, you will support the definition of contractual requirements, manage project invoice and payment schedules, ensure project expenditure is correctly allocated and adheres to plan, and manage Non-disclosure agreements.
• Reporting – As a pivotal member of the project management team, you will be responsible for first level issue resolution, issue logging and tracking, attending and taking minutes at technical project meetings and preparation of weekly progress reports for clients.
• Project Compliance – Working closely with critical project support functions, including the Health & Safety and Quality Assurance teams.
• Bidding – Coordination of large sales teams to ensure the successful and timely delivery of client proposals, including tailoring CV's, collating sales information, initial project planning and costing and documentation preparation.

What you can bring

You will have experience of working in a similar role within a project delivery environment and be able to demonstrate an understanding of project management principles. You will bring energy and enthusiasm, as well as an eagerness to develop your project management skillset.

You will have previous experience of working with financial systems, reporting tools and the application of a budget tracking system. Therefore, you will also have a high level of numeracy and literacy skills and be able to generate high quality reporting. Additionally, you will possess an advanced knowledge of MS tools, including Word, Excel and Project.

In this role you will have exposure to teams across the business unit, and therefore you will be comfortable in liaising with members of staff at all levels of seniority, both internally and in a client-facing environment.