Project Management Assistant

Gi Group; Gloucester; On-site; GBP 25,000 - 35,000; Full time

Job summary

A recruitment agency is seeking a Project Management Assistant in Gloucester. The role involves supporting a team of Project Managers in coordinating activities and maintaining project information. Ideal for a recent graduate with 1-4 years of experience in project management or related fields. Candidates should be proficient in Microsoft Office and have an understanding of health and safety standards. This position offers an ideal career development path in project management.

Qualifications

• Organised and proactive with a keen desire to learn.
• Enjoy problem-solving and teamwork.
• Comfortable undertaking site visits.

Responsibilities

• Support the Team with coordination, planning, reporting and Project tracking activities.
• Organise and follow up on Team and Project meetings.
• Maintain project documentation and reporting.

Skills

Microsoft Office 365 proficiency

Understanding of Health, Safety, Environment and Quality standards

Familiarity with SAP or similar Cost Control applications

Strong attention to detail

Collaborative teamwork skills

Communication confidence

Enthusiasm for sustainability

Time management skills

Education

Degree in project management, business administration, engineering, or related field

1-4 years' relevant work experience or internship

Tools

SharePoint

Kairnial

ThinkProject

SAP

Job description

Overview

This role is expected to last 12 months, with potential to extend. As a Project Management Assistant, you'll play a vital supporting role in ensuring projects run smoothly, efficiently, and to high standards. This is a great opportunity for a recent graduate or early-career professional, typically with 1 - 4 years' experience, looking to develop their experience in Project Management, civil or mechanical Engineering, or Local Authority infrastructure projects. You'll work closely with, and support, a growing Team of four Project Managers and reporting to a Senior Project Manager to organise the Team's activities, maintain coordination across workstreams, and ensure Project information is accurate and up to date. You will develop your skills with interfacing to specialists in Engineering, Health and Safety, Environment Quality and local Stakeholders.

Key Responsibilities

• Support the Team with coordination, planning, reporting and Project tracking activities.
• Organise and follow up on Team and Project meetings, prepare minutes, and manage actions.
• Assist in the organisation activities of the Buried Network Team, including scheduling, documentation, and cross-team communication.
• Help maintain project documentation and reporting using systems such as SharePoint, Kairnial, or ThinkProject.
• Assist in preparing budgets, forecasts, and monthly reports from SAP with guidance from the Financial Controller.
• Support permitting and licensing applications to Bristol City Council for Project works.
• Maintain Project risk registers and support lessons learned and review sessions.
• Provide administrative and organisational support across the Project lifecycle, from Engineering handover through construction and handover to Operations and Maintenance Team.

About You

We're looking for someone who's organised, proactive, and keen to learn. You'll enjoy problem-solving, working with others, and seeing construction projects through from start to finish.

• Essential skills and qualities:
• Proficient with Microsoft Office 365 (Word, Excel, PowerPoint, Outlook).
• Understanding the importance of Health, Safety, Environment and Quality standards.
• Familiarity with SAP or similar Cost Control applications.
• Strong attention to detail, particularly with proofreading documents.
• A collaborative, supportive approach to teamwork and good organisation skills.
• Confidence communicating with a wide range of colleagues and stakeholders.
• Enthusiasm for sustainability and the transition to low-carbon energy.
• Able to manage your time and prioritise effectively.
• Desirable (training can be provided):
• Familiarity with document management tools (e.g. SharePoint, Kairnial, ThinkProject).
• Comfortable in undertaking accompanied site visits to observe contractor performance.
• Awareness of Project Management principles.
• Working within engineering, construction, or local authority environments.

Qualifications and Experience

• Degree or equivalent experience in project management, business administration, engineering, energy or a related field.
• 1-4 years' relevant work experience or internship in a project or administrative role.

For more information on this excellent contract opportunity with our prestigious client please contact the recruitment team or apply online & we will get back to you

Should you require any support or assistance, please contact your local Gi Group office.

Gi Group Holdings Recruitment Limited are proud founding members of Menopause in business, pledge members for Neurodiversity in business, Disability committed members, Gold status pledge members for the Armed Forces Covenant, and Bronze trail blazers for Racial Equality matters.

Gi Group of companies includes Gi Group Holdings Recruitment Ltd, Gi Recruitment Ltd, Draefern Ltd, Excel Resourcing (Recruitment Consultants) Ltd, Gi Recruitment Ltd, INTOO (UK) Ltd, Marks Sattin (UK) Ltd, TACK TMI UK Ltd, TACK International Ltd, Grafton Professional Staffing Ltd, Encore Personnel Services Ltd, Gi Group Staffing Solutions Ltd and Gi Group Ireland Ltd. Gi Group Staffing Solutions Ltd are acting as an Employment Business in relation to this role.

We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Gi Group Privacy Statement. To view a copy and to help you understand how we collect, use and process your personal data please visit the Privacy page on our Gi Group website.