Project Management Administrator

Acorn by Synergie; Gloucester; On-site; GBP 29,000 - 32,000; Full time

Job summary

A leading local organization in Gloucester is seeking a dedicated Project Management Administrator to join their team. The role involves managing various administrative tasks, supporting project work, and ensuring effective communication within the office. Ideal candidates should have strong organizational skills and prior administrative experience in a busy environment. This full-time position offers a salary between £29,064 and £31,022 with opportunity for professional growth and a supportive team atmosphere.

Benefits

Early finish on Fridays

Time off in lieu for evening meetings

Supportive team environment

Qualifications

• Proven administrative experience in a busy office environment.
• Flexibility to work occasional evenings.

Responsibilities

• Prepare and distribute meeting papers and agendas.
• Manage planning application responses and submissions.
• Provide reception duties and handle enquiries.
• Assist with invoices and financial records.
• Support grant processes and manage diaries.

Skills

Strong organisational skills

Attention to detail

Excellent communication skills

Proficiency with IT systems

Ability to handle sensitive information

Tools

Microsoft Office

Job description

Project Management Administrator (Full Time)

Thornbury – Salary 29,064–31,022 per annum. Hours 37.5 per week (Mon‑Fri). Permanent.

We are seeking an enthusiastic and experienced full‑time Administrator to join a small team, supporting day‑to‑day administrative functions and project work. This is an exciting opportunity to make a real difference in a varied role, with involvement in a wide range of projects and tasks.

Regular hours are 9 am to 5 pm, Monday to Thursday, and 9 am to 4.30 pm on Fridays. Some evening work is required, usually once a month, to take minutes at meetings (time off in lieu will be given).

Key Duties

• Prepare and distribute meeting papers and agendas, and take accurate minutes.
• Manage planning application responses, records and submissions within statutory deadlines.
• Provide reception duties, handling enquiries in person, by phone and in writing.
• Log and manage incoming and outgoing mail.
• Assist the Financial Administrator with invoices, purchase orders and financial records.
• Maintain cemetery records and deal sensitively with related enquiries.
• Support grant processes, including enquiries, applications, meetings and payments.
• Manage diaries, functions, events and Mayoral arrangements.
• Identify improvements to administrative processes, including AI opportunities.
• Draft correspondence, update policies, file documents and prepare reports.
• Assist with facilities records, administration and contractor liaison.
• Obtain quotes and liaise with contractors on‑site and pre‑works.
• Maintain staff training records, book courses and monitor completions.
• Update the website and assist with social media monitoring and posts.
• Write risk assessments and assist with health and safety tasks.

Requirements

• Proven administrative experience in a busy office environment.
• Strong organisational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to handle sensitive information confidentially.
• Proficiency with IT systems, including Microsoft Office.
• Flexibility to work occasional evenings.

What We Offer

• Salary between 29,064 and 31,022.
• Full‑time hours with early finish on Fridays.
• Time off in lieu for evening meetings.
• Opportunity to work on varied projects.
• Supportive team environment.

Interested?

Apply now to take the next step in your administrative career and make a difference as part of our dedicated team.

Acorn by Synergie acts as an employment agency for permanent recruitment.