Project Information Officer – Information Systems & Document Control

SSEN Transmission; Perth; Hybrid; GBP 36,000 - 43,000; Full time

Benefits offered by this job

Private healthcare discounts

Gym membership discounts

Online GP & 24/7 counselling

Cycle to Work scheme

Maternity/ Adoption pay and paternity

Job summary

SSEN Transmission is seeking a Project Information Officer to manage document control and project information systems across major infrastructure projects in Scotland. You will oversee the information environment from early development through handover.

Responsibilities include configuring CDE platforms, maintaining metadata and workflows, and supporting teams and contractors with submissions and transmittals. Strong communication and ISO 19650 knowledge are advantageous.

Qualifications

• Experience in document control and project information management.
• Experience with information management platforms and controlled information exchange.
• Ability to configure and administer CDE platforms and metadata.
• Strong communication skills and ability to train users across levels.
• Knowledge of ISO 19650, BIM or information management in large infrastructure would be advantageous.

Responsibilities

• Act as principal contact for project document control, information management and CDE queries for project teams and partners.
• Configure, administer and maintain project information and document platforms (folders, metadata, workflows, permissions, numbering, access).
• Represent information management at mobilisation, kick-off and contractor meetings with specialist guidance.
• Coordinate receipt, review, issue, distribution and control of project documentation and external deliverables.
• Manage onboarding, training, information management reports, audits and continuous improvement.

Skills

Document control

Information management

Attention to detail

Communication skills

Training users

Tools

Viewpoint

Autodesk Construction Cloud

Autodesk Forma

Asite

Aconex

Job description

Base Location: For this role, we require successful applicants to be based from one of our Scottish locations and you’ll be expected to spend 50% of your working week in the office – Perth, Aberdeen or Inverness.

Salary: £36,139 - £43,188 + a range of benefits to support your finances, wellbeing and family.

Working Pattern: Permanent | Full Time | Flexible First options available

Project Information Officer – Information Systems & Document Control

Internally titled Project Information Officer, this role combines document control, Common Data Environment administration and project information management.

As a Project Information Officer, you will act as the central point of contact for project information systems and document control activities across major infrastructure projects. Combining the responsibilities of an information specialist, document controller and systems administrator, you will manage the information environment from early development through to final handover.

This is an opportunity to take ownership of the information environment supporting complex infrastructure projects and to influence how project information is managed, controlled and used. You will play a key role in helping teams collaborate effectively, maintain assurance and deliver reliable information throughout the project lifecycle.

You will

• Act as the principal point of contact for project document control, information management and Common Data Environment queries, supporting project teams, contractors and supply chain partners with submissions, transmittals, workflows and day-to-day system issues.
• Configure, administer and maintain project information and document management platforms from project mobilisation, including folder structures, metadata, workflows, permissions, naming conventions, document numbering and user access.
• Represent the information management and document control function at project mobilisation, kick-off and contractor meetings, providing specialist guidance and ensuring requirements, responsibilities and processes are clearly understood.
• Coordinate the receipt, review, issue, distribution and control of project documentation and external deliverables, while monitoring information quality, compliance and overdue or incorrectly classified information.
• Manage user onboarding and training, produce information management reports, and support project reviews, audits, handovers and continuous improvement to promote consistent practices throughout the project lifecycle.

You have

• Experience in document control, project information management, CDE administration or a similar information systems role, with a practical understanding of document lifecycles and controlled information exchange.
• Experience administering or working as an advanced user of platforms such as Viewpoint, Autodesk Construction Cloud, Autodesk Forma, Asite, Aconex or similar systems, including workflows, transmittals, metadata and permissions.
• Strong attention to detail, with the ability to maintain accurate, complete and traceable project information, prioritise competing requirements and resolve document, system and information-quality issues.
• Strong communication skills and confidence supporting and training users with different levels of systems knowledge, while working effectively with project teams, contractors and supply chain partners.
• Knowledge of ISO 19650, BIM, Common Data Environments or information management within major infrastructure or regulated projects would be advantageous.

About SSE

SSE’s purpose is to be restless every day until we make electricity clean, affordable and available for all.

We do this by developing, building, operating and investing in electricity infrastructure and businesses needed in the energy transition. This includes electricity transmission and distribution networks, onshore and offshore wind farms, hydro-electric power and flexible thermal generation. We also provide products and services for businesses and other customers.

Our investment plan will see SSE invest £33bn in critical electricity infrastructure to 2030.

SSEN Transmission own and operate the electricity transmission network across the north of Scotland. We transport electricity from where it is generated to where it is needed, ensuring a safe and reliable electricity supply for the communities we serve. But that’s not all – we’re upgrading the grid to deliver cleaner, homegrown power for the future and building the infrastructure needed for a cleaner electricity system to create secure power for generations to come.

Flexible Benefits To Fit Your Life

Enjoy discounts on private healthcare and gym memberships. Wellbeing benefits like a free online GP and 24/7 counselling service. Interest-free loans on tech and transport season tickets, or a new bike with our Cycle to Work scheme. As well as generous family entitlements such as maternity and adoption pay, and paternity leave.

Work with an equal opportunity employer

SSE will make any reasonable adjustments you need to ensure that your application and experience with us is positive. Please contact Stephanie at [e-mail] / 01738 342963 to discuss how we can support you.

We’re dedicated to fostering an open and inclusive workplace where people from all backgrounds can thrive. We create equal opportunities for everyone to succeed and especially welcome applications from those who may not be well represented in our workforce or industry.