Project Information Coordinator

Perkins&Will; City Of London; On-site; GBP 40,000 - 55,000; Full time

Job summary

A leading design firm in London seeks an experienced Project Information Coordinator to manage digital documentation for projects. The role requires at least 3 years of relevant experience in the Architecture or Construction industry and proficiency in tools like SharePoint and BIM360. Responsibilities include establishing a Common Data Environment and ensuring quality assurance of project documents. This is a full-time, permanent position.

Qualifications

• Minimum 3 years’ experience in Architecture, Construction, Engineering or Interiors.
• Knowledge of RIBA work stages.
• Experience using online EDMS systems.

Responsibilities

• Establish and maintain a Common Data Environment for projects.
• Provide training on the use of project tools.
• Support project teams in information exchange.
• Ensure documents are accurate and complete.

Skills

Attention to detail

Strong communication skills

Organizational skills

Ability to prioritize

Assertiveness

Tools

SharePoint

BIM360

MS Office suite

Acconex

Viewpoint

Autodesk Revit

Job description

Currently, we are looking for driven and experienced Project Information Coordinator to join our London office and to work closely with our project teams and internal specialist departments. Within this position, you will be working with talented teams that span across Architecture, Interior Design, Urban Design, Branding and more.

Your role will be to ensure the accurate distribution, collection, record, dispatch, and storage of incoming and outgoing digital information via the various projects web based electronic document management system. If you consider yourself someone who is detail oriented and is able to build strong working relationships, this will be the perfect opportunity for you.

There is a larger team of Digital Design specialists to support you, and you will be managed by our Project Information & Compliance Manager and a Senior Project Manager. While a minimum of three years of experience is required (within a similar industry), we are open to meeting candidates with slightly more experience.

This role will be a full-time, permanent position within our London office.

Overall responsibilities will include:

• Establish a working Common Data Environment (CDE) for all sizeable London office projects during relevant RIBA stages. This typically involves using tools like SharePoint and BIM360 Docs derived from templates.
• Maintain and develop project CDEs to ensure alignment with agreed protocols.
• Provide support, advice, and guidance/training to the project delivery team on the use of appropriate tools
• Attending project meetings as requested.
• Produce and update Task/Master Information Delivery Plans / Information registers as project information is transmitted.
• Maintain and update relevant information standards in accordance with the project protocols.
• Provide document control quality assurance for information produced by the project team.
• Ensure meta data is accurate and complete when working in project EDMS.
• Manage multiple projects and organise time accordingly.
• Record receipt of incoming information (drawings, reports, specifications etc.).
• Monitor and collect marked-up drawings in timely manner.
• Issue and record return of comments to original issuer.
• Liaise with project teams in relation to information exchange.
• File digital and hard copies (as received and issued).
• Assist with ISO Audits.
• Assist departments with digital files (on an ad hoc basis).

Essential requirements and skills include:

• Minimum 3 years’ experience performing a similar role in the Architecture, Construction, Engineering or Interiors industries.
• Experience and knowledge of the RIBA work stages.
• Experience of using online EDMS systems such as Acconex, Asite, Viewpoint, BIM360 Docs.
• Solid experience of SharePoint, BIM360, MS Office suite (specifically Excel) is a must.
• Understanding of processes related to information exchange (ISO19650).
• Assertive enough to make sure that information is correctly received, commented upon and returned on time.
• Knowledge of Autodesk Construction Cloud services such as Design Collaboration is an advantage.
• Knowledge of Autodesk Revit is an advantage.
• Strong communication skills when working with internal and external project teams.
• Ability to prioritise and take initiative.
• Strong organisational skills.

If you are ready to take the next step in your career and join our team, then please apply via this posting or email us today via: [e-mail]

Please note, if you happen to require any further assistance or need us to make any adjustments for you during this process, then please let us know via this email above quoting Applicant Accessibility in the email title. Please be sure to include a detailed description of the requested accommodation, your name, and preferred method of contact. This way, our team can ensure to put added measures in place to support you during the application and interview process.

Perkins&Will and Portland Design are an equal opportunity employer and supports talent from diverse backgrounds that bring experiences, viewpoints and solutions that best serve our clients, community and enrich our work environment. #LI-MB2 #LI-YK1