Project Information Coordinator

Perkins+Will, Inc.; Camden Town; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading design firm in London is seeking a Project Information Coordinator. This full-time role involves managing project information and coordinating with internal teams to ensure accurate documentation. Candidates should have a minimum of 3 years' experience in relevant industries and strong skills in SharePoint, BIM360 Docs, and MS Office. This is an exciting opportunity to contribute to innovative projects in a dynamic environment.

Qualifications

• Minimum 3 years' experience in Architecture, Construction, Engineering or Interiors industries.
• Experience of using online EDMS systems is required.
• Solid experience of SharePoint and MS Office suite is a must.

Responsibilities

• Establish and maintain a working Common Data Environment for projects.
• Provide support and guidance to the project delivery team.
• Ensure document control quality assurance.

Skills

Communication skills

Organisational skills

Knowledge of online EDMS

Assertiveness

Ability to prioritise

Tools

SharePoint

BIM360 Docs

MS Office Suite

Acconex

Revit

Job description

Currently, we are looking for driven and experienced Project Information Coordinator to join our London office and to work closely with our project teams and internal specialist departments. Within this position, you will be working with talented teams that span across Architecture, Interior Design, Urban Design, Branding and more. Your role will be to ensure the accurate distribution, collection, record, dispatch, and storage of incoming and outgoing digital information via the various projects web based electronic document management system. If you consider yourself someone who is detail oriented and is able to build strong working relationships, this will be the perfect opportunity for you. There is a larger team of Digital Design specialists to support you, and you will be managed by our Project Information & Compliance Manager and a Senior Project Manager. While a minimum of three years of experience is required (within a similar industry), we are open to meeting candidates with slightly more experience. This role will be a full-time, permanent position within our London office. Overall responsibilities will include:

Responsibilities

• Establish a working Common Data Environment (CDE) for all sizeable London office projects during relevant RIBA stages. This typically involves using tools like SharePoint and BIM360 Docs derived from templates.
• Maintain and develop project CDEs to ensure alignment with agreed protocols.
• Provide support, advice, and guidance/training to the project delivery team on the use of appropriate tools
• Attending project meetings as requested.
• Produce and update Task/Master Information Delivery Plans / Information registers as project information is transmitted.
• Maintain and update relevant information standards in accordance with the project protocols.
• Provide document control quality assurance for information produced by the project team.
• Ensure meta data is accurate and complete when working in project EDMS.
• Manage multiple projects and organise time accordingly.
• Record receipt of incoming information (drawings, reports, specifications etc.).
• Monitor and collect marked-up drawings in timely manner.
• Issue and record return of comments to original issuer.
• Liaise with project teams in relation to information exchange.
• File digital and hard copies (as received and issued).
• Assist with ISO Audits.
• Assist departments with digital files (on an ad hoc basis).

Qualifications

• Minimum 3 years' experience performing a similar role in the Architecture, Construction, Engineering or Interiors industries.
• Experience and knowledge of the RIBA work stages.
• Experience of using online EDMS systems such as Acconex, Asite, Viewpoint, BIM360 Docs.
• Solid experience of SharePoint, BIM360, MS Office suite (specifically Excel) is a must.
• Understanding of processes related to information exchange (ISO19650).
• Assertive enough to make sure that information is correctly received, commented upon and returned on time.
• Knowledge of Autodesk Construction Cloud services such as Design Collaboration is an advantage.
• Knowledge of Autodesk Revit is an advantage.
• Strong communication skills when working with internal and external project teams.
• Ability to prioritise and take initiative.
• Strong organisational skills.

If you are ready to take the next step in your career and join our team, then please apply via this posting or email us today via: [e-mail]

Perkins&Will and Portland Design are an equal opportunity employer and supports talent from diverse backgrounds that bring experiences, viewpoints and solutions that best serve our clients, community and enrich our work environment.