Project Executive - Events

WeAreAspire; City Of London; On-site; GBP 28,000; Full time

Job summary

A leading event management firm in London is seeking a proactive Project Executive to support their delivery team with planning and managing events. The ideal candidate will have excellent communication skills and be highly organized. Responsibilities include assisting with budgets, supplier management, and onsite event support. A rewarding workplace offers 27 days of holiday, fitness perks, and opportunities for travel.

Benefits

27 days holiday + UK public holidays

Birthday off

Early finish Fridays (3 PM)

Fitness membership

Social events and team trips

Qualifications

• Experience in an events or agency role is a plus.
• Proactive and self-motivated.
• Excellent communicator in various formats.

Responsibilities

• Support Project Leads in planning and delivering events.
• Maintain project documents and meeting notes.
• Source and manage suppliers and venues.

Skills

Communication skills

Organizational skills

Proactivity

Team collaboration

Multilingual

Tools

MS Office

Google Docs

Job description

🌟 We're Hiring: Project Executive - Events 🌟
📍 London | 💷 £28,000

Are you ready to be part of a team that creates unforgettable events? From conferences and exhibitions to brand activations and awards, we deliver experiences that inspire. We're looking for a proactive Project Executive to support our delivery team across multiple projects.

What You'll Do

• Support Project Leads in planning and delivering events
• Maintain project documents, agendas & meeting notes
• Source, negotiate & manage suppliers and venues
• Assist with budgets, POs, and supplier onboarding
• Take ownership of specific project elements (registration, branding, catering, logistics & more!)
• Assist onsite with setup, breakdown & production support
• Support pitch prep and RFP administration

Who We're Looking For

• Previous experience in an events or agency role is a plus
• Proactive, self-motivated & collaborative
• Excellent communicator (email, phone, in-person)
• Highly organised with attention to detail
• Able to manage multiple priorities & deadlines
• Flexible and adaptable - willing to travel if needed
• IT literate (MS Office; Procim/Google Docs a bonus)
• Multilingual? Even better!

Why You'll Love It Here

• 27 days holiday + UK public holidays
• Birthday off
• Early finish Fridays (3 PM)
• Fitness membership & perks
• Social events, team trips & annual offsite
• Opportunities for overseas familiarisation trips in luxury destinations

If you're ready to grow, learn, and create amazing experiences with a supportive, fun team - we want to hear from you!

We Are Aspire Ltd are a Disability Confident Commited employer