Project Executive - Events

Aspire; City Of London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A dynamic event management company in London is seeking a proactive Project Executive to assist in delivering unforgettable events. Responsibilities include supporting Project Leads, managing suppliers, and handling various project components. Candidates should possess strong organizational skills, excellent communication abilities, and a background in events is a plus. This role offers numerous benefits, including generous holiday, fitness perks, and opportunities for professional growth.

Benefits

27 days holiday + UK public holidays

Birthday off

Early finish Fridays (3 PM)

Fitness membership & perks

Social events, team trips & annual offsite

Opportunities for overseas familiarisation trips

Qualifications

• Experience in an events or agency role is advantageous.
• Strong self-motivation and collaboration skills.
• Excellent verbal and written communication required.
• Highly organized with careful attention to detail.
• Able to manage multiple tasks and deadlines effectively.
• Willing to travel if required.
• Proficiency in IT applications is essential.
• Knowledge of multiple languages is a plus.

Responsibilities

• Support Project Leads in planning and delivering events.
• Maintain project timelines and documentation.
• Negotiate with suppliers and manage venues.
• Assist with budget management and supplier onboarding.
• Take ownership of specified project elements.
• Provide onsite support during events.
• Assist in pitch preparation and administration.

Skills

Previous experience in an events or agency role

Proactive and self-motivated

Excellent communication

Highly organized

Able to manage multiple priorities

Flexible and adaptable

IT literate

Multilingual

Tools

MS Office

Procim/Google Docs

Job description

Overview

🌟 We're Hiring: Project Executive - Events 🌟

📍 London | 💷 £28,000

Are you ready to be part of a team that creates unforgettable events? From conferences and exhibitions to brand activations and awards, we deliver experiences that inspire. We're looking for a proactive Project Executive to support our delivery team across multiple projects.

Responsibilities

• Support Project Leads in planning and delivering events
• Maintain project documents, agendas & meeting notes
• Source, negotiate & manage suppliers and venues
• Assist with budgets, POs, and supplier onboarding
• Take ownership of specific project elements (registration, branding, catering, logistics & more!)
• Assist onsite with setup, breakdown & production support
• Support pitch prep and RFP administration

Who We're Looking For

• Previous experience in an events or agency role is a plus
• Proactive, self-motivated & collaborative
• Excellent communicator (email, phone, in-person)
• Highly organised with attention to detail
• Able to manage multiple priorities & deadlines
• Flexible and adaptable - willing to travel if needed
• IT literate (MS Office; Procim/Google Docs a bonus)
• Multilingual? Even better!

Why You'll Love It Here

• 27 days holiday + UK public holidays
• Birthday off
• Early finish Fridays (3 PM)
• Fitness membership & perks
• Social events, team trips & annual offsite
• Opportunities for overseas familiarisation trips in luxury destinations

If you're ready to grow, learn, and create amazing experiences with a supportive, fun team - we want to hear from you!

We Are Aspire Ltd are a Disability Confident Commited employer