Project Coordinator - Transforming the Thames

ZOOLOGICAL SOCIETY OF LONDON; City of Westminster; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Up to 12% contributory pension

Flexible working options

25 days' annual leave plus UK bank hol

Enhanced family-friendly policies

Life assurance from day one (eligible)

24/7 Employee Assistance Programme and

wellbeing support

Access to staff Equality Networks

Complimentary zoo tickets and retail/£

Job summary

Transforming the Thames Project Coordinator at Zoological Society of London will support an ambitious partnership programme aimed at restoring coastal habitats across the Greater Thames Estuary. The role involves coordinating meetings, managing calendars and records, and fostering links with partners to ensure timely delivery of actions and reporting.

Based at ZSL with hybrid working; the post is full-time, fixed-term, 37.5 hours per week, starting January 2027.

Qualifications

• Experience providing project coordination, administration or project support within a busy, multi-workstream environment.
• Experience coordinating activities, actions and deadlines within a multi-partner programme or partnership.
• Experience organising meetings, workshops or events, including logistics, papers, minutes and action tracking.
• Experience collating information and contributing to reports, briefings, presentations or other written materials, with strong attention to detail and accuracy.

Responsibilities

• Support the day-to-day running of Transforming the Thames, keeping activities, milestones and deadlines on track.
• Maintain project systems, calendars, workplans and records, ensuring information is organised and accessible.
• Coordinate meetings, workshops and events, including scheduling, agendas, minutes and following up on actions.
• Build positive relationships with partners and stakeholders, supporting communication and coordinating project information and data.
• Support grant and funder reporting by coordinating contributions, collating information and helping with funding proposals.
• Support site visits, events, stakeholder engagement and communications, working with the wider team to share project updates and represent Transforming the Thames.

Skills

Project coordination

Multi-partner coordination

Meeting logistics

Reports & briefings

IT skills

Interpersonal skills

Tools

Microsoft Office

Google Drive

Project management tools

Job description

Purpose of the role

As the Transforming the Thames Project Coordinator, you'll play an important role in supporting an ambitious partnership programme working to restore coastal habitats across the Greater Thames Estuary.

Working closely with the Senior Partnerships Manager, Senior Restoration Manager, wider ZSL teams and project partners, you'll help keep the programme running smoothly day to day. You'll coordinate meetings and working groups, record actions and minutes, manage project systems, coordinate partner contributions and support grant administration and reporting. You'll need to be highly organised, proactive and adaptable, with the confidence to manage multiple priorities, work with a range of people and keep activities, deadlines and deliverables on track.

Transforming the Thames has a vision of a Thames Estuary that is Restored, Reconnected and Resilient, an Outstanding Coastal Wetland for Communities and Wildlife. Led by ZSL, the programme brings together industry, government, environmental organisations, local nature partnerships and landowners to protect, repair and restore habitats and reconnect the fragmented estuary for both people and wildlife.

This is a full-time, fixed-term contract working 37.5 hours per week. The role operates on a hybrid basis, with the postholder expected to work from ZSL's Regent's Park office at least two days per week. As a representative of the project, the postholder will also be expected to attend meetings and events across the Seascape sites in Kent and Essex.

This role is expected to start in early January 2027. Interviews are provisionally scheduled for 9th and 10th December 2026.

Key Responsibilities:

• Project Coordination: Support the day-to-day running of Transforming the Thames, keeping activities, milestones and deadlines on track.
• Project Management: Maintain project systems, calendars, workplans and records, ensuring information is organised and accessible.
• Meetings & Events: Coordinate meetings, workshops and events, including scheduling, agendas, minutes and following up on actions.
• Partnerships: Build positive relationships with partners and stakeholders, supporting communication and coordinating project information and data.
• Reporting & Funding: Support grant and funder reporting by coordinating contributions, collating information and helping with funding proposals.
• Project Activities & Communications: Support site visits, events, stakeholder engagement and communications, working with the wider team to share project updates and represent Transforming the Thames.

About You

• Experience providing project coordination, administration or project support within a busy, multi-workstream environment.
• Experience coordinating activities, actions and deadlines within a multi-partner programme or partnership.
• Experience organising meetings, workshops or events, including logistics, papers, minutes and action tracking.
• Experience collating information and contributing to reports, briefings, presentations or other written materials, with strong attention to detail and accuracy.
• Strong IT and information management skills, including Microsoft Office (Word, Excel, Outlook), Google Drive, online systems and digital filing or project management tools.
• Excellent organisational, communication and interpersonal skills, with the ability to manage competing priorities, use initiative and build positive working relationships with colleagues, partners and stakeholders.

This role is subject to standard pre-employment checks, including confirmation of your right to work in the UK. Visa sponsorship is not available for this position.

ZSL recognises that conservation is one of the least diverse sectors, and we actively encourage applications from candidates who identify as part of underrepresented communities. We are committed to building a supportive and inclusive workplace where everyone can thrive and celebrate the value of having a team of employees with diverse skills, experiences, and heritage.

About Us

We're ZSL, an international conservation charity. Through our unrivalled animal experts in our two zoos (London Zoo and Whipsnade Zoo), the work of our pioneering scientists, our dedicated conservationists, our purpose is to inspire, inform and empower people to stop wild animals going extinct. Our vision is a world where wildlife thrives and we're working every day to achieve this. From investigating the health threats facing animals, to helping people and wildlife live alongside each other, we are committed to bringing wildlife back from the brink of extinction.

What We Offer?

Alongside the opportunity to do purpose-driven work that helps create a world where wildlife thrives, you'll enjoy a range of benefits, including:

• Up to 12% contributory pension
• Flexible working options
• 25 days' annual leave plus UK bank holidays, increasing with service
• Enhanced family-friendly policies
• Life assurance from day one (for eligible employees)
• 24/7 Employee Assistance Programme and wellbeing support
• Access to our staff Equality Networks
• Complimentary London Zoo and Whipsnade Zoo tickets, plus retail discounts
• Cycle2Work scheme and interest-free season ticket loans (for eligible London-based employees)

You can find the full details of our benefits in the attached Benefits Guide.

We anonymise applications until interview stage to ensure a fair hiring process. It's important to highlight your unique skills, experience, and knowledge. Over reliance on AI-generated content may miss key criteria outlined in the job description and reduce the effectiveness of your application.

If you have any questions about this role, we'd love to hear from you! Please get in touch with our recruitment team at - [e-mail]