Project Coordinator / PMO Assistant

Howden Group Holdings; Dartford; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading insurance company based in Dartford is seeking a Project Coordinator / PMO Assistant to support a large business integration programme. This role involves providing administrative and organisational support, coordinating meetings, and tracking progress against project milestones. The ideal candidate will possess strong organisational skills, be a team player, and have experience with project management tools. This position offers a fixed-term contract and the potential for flexible working arrangements.

Benefits

Flexible working options

Support for personal adjustments

Qualifications

• Experience in an administrative, coordination, or assistant role within projects/programmes.
• Attention to detail and ability to manage multiple priorities.
• Experience of working in a fast-paced, deadline-driven environment.

Responsibilities

• Provide administrative and organisational support to the Project Manager.
• Coordinate meetings, documentation, and communications.
• Support tracking of project progress and budgets.

Skills

Strong organisational and planning skills

Good written and verbal communication skills

Team player with good interpersonal skills

Proficient in Microsoft Office Suite

Problem-solving and proactive approach

Education

Knowledge of project management methodologies

Formal certification in project management (optional)

Tools

Monday.Com

Job description

Who are we?

Howden is a collective – a group of talented and passionate people all around the world. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 18,000 employees spanning over 100 countries.

People join Howden for many different reasons, but they stay for the same one: our culture. It’s what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities – work / life balance, career progression, sustainability, volunteering – you’ll find like‑minded people driving change at Howden.

Role Purpose

The Project Coordinator / PMO Assistant supports the successful delivery of a large business integration programme by providing administrative, organisational, and reporting support to the Project Manager. The role ensures that project activities, meetings, documentation, and communications are well‑coordinated, accurate, and timely.

The role includes occasional management of workstreams / initiatives or projects and chairing regular project related meetings.

Key Accountabilities

Project Support & Administration

• Maintain and update programme documentation (plans, registers, status reports, RAID logs, action trackers).
• Support the scheduling and running of meetings, workshops, and project reviews.
• Track progress against milestones and flag variances to the project manager.
• Obtain updates where required from work steams/project teams.

Reporting & Monitoring

• Prepare and circulate progress reports, dashboards, and meeting minutes.
• Assist with the preparation of Governance meetings including Steer‑Co packs.
• Monitor budgets, resource usage, and timelines where required.
• Support risk, issue, and dependency tracking across internal and external resources.

Communication & Stakeholder Engagement

• Act as a point of contact for the programme team and stakeholders.
• Ensure effective distribution of programme information and updates.
• Support change management and stakeholder communications.

Tools & Systems

• Use project management tools (e.g. Monday.Com)
• Maintain accurate filing of project documents in shared systems.

Skills & Experience

• Strong organisational and planning skills.
• Team player with good interpersonal skills
• Attention to detail and ability to manage multiple priorities.
• Good written and verbal communication skills.
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Familiarity with project management tools and methodologies (Agile, Waterfall, PRINCE2, PMI).
• Problem‑solving and proactive approach to supporting delivery.
• Previous experience in an administrative, coordination, or assistant role within projects/programmes.
• Knowledge of and formal certification in project management methodologies (desirable but not essential – e.g. PRINCE2 Foundation).
• Experience of working in a fast‑paced, deadline‑driven environment.

What do we offer in return?

A career that you define. At Howden, we value diversity – there is no one Howden type. Instead, we’re looking for individuals who share the same values as us:

• Our successes have all come from someone brave enough to try something new
• We support each other in the small everyday moments and the bigger challenges
• We are determined to make a positive difference at work and beyond

Reasonable adjustments

We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours* or hybrid working*.

If you're excited by this role but have some doubts about whether it’s the right fit for you, send us your application – if your profile fits the role’s criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require.

*Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.

Fixed Term Contract (Fixed Term)