Project Coordinator in Greater London

Energy Jobline ZR; Greater London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

An architecture practice based in Greater London is seeking a Project Coordinator/Document Controller. You will ensure smooth project administration, support design technicians, and manage documentation for various projects. The role offers hybrid working options and benefits like enhanced pension and annual leave. Ideal candidates have prior experience in document control and an architecture environment.

Benefits

Enhanced pension

Annual leave

Discretionary bonus

Qualifications

• Previous experience in an engineering/architecture/design practice.
• Confident in document control with relevant software.
• Detail oriented and able to multitask between projects.

Responsibilities

• Manage project documentation and drawings.
• Coordinate with CAD teams on drawing issues.
• Attend project meetings and take minutes.

Skills

Document control software proficiency

Microsoft Office Suite

Verbal and communication skills

Organisational and time management skills

Problem-solving skills

Tools

Aconex

Asite

Conject

4Projects

Dochosting

Job description

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We focus on the Oil & Gas, Renewables, Engineering, Power, and Nuclear markets as well as emerging technologies in EV, Battery, and Fusion. We are committed to ensuring that we offer the most exciting career opportunities from around the world for our jobseekers.

Job Description

About The Role:

An established and reputable, environmentally conscious architecture practice is seeking an organised and confident Project Coordinator/Document Controller to join their friendly and social London team.

Within this role, you will work closely with the design technicians, playing a pivotal part in ensuring the smooth running of projects by being involved in all aspects of the administration side of projects.

This is a great opportunity for someone with previous document control/project coordination experience to further their career within a supportive, social, and successful environment. The company offer hybrid working options, generous benefits such as enhanced pension and annual leave, discretionary bonus and a relaxed, social work environment.

Key Responsibilities:

• Manage the organisation and entry of all project drawings/documentation in the internal server system, file management system and document control software

• Closely liaise with CAD teams around drawing issues and coordinate changes with appropriate teams

• Attend external meetings/workshops/site visits/research for projects

• Attend programming meetings, managing project and drafting deadline information for teams and taking minutes

• Collate all necessary information for internal systems after projects have completed

• Assist Partners and Associates in preparing project schedules

• Manage group invoice schedules, changing/updating as needed

• Ensure project information (client details, project costs, fees, etc) are kept up to date

• Manage all filling and archiving of paper for projects, organising into digital folders

• Assist the group project QA process

• Assist with administration of documents as needed

• Create letters, reports, specifications and presentations for team project updates

• Provide additional admin support with letters, proposals, arranging meetings, booking travel for site visits, etc

• Other ad hoc duties when required

Key Skills/Requirements:

• Previous experience working within an engineering/architecture/design practice

• Confident working in document control and proficient in document control software such as Aconex, Asite, Conject, 4Projects, Dochosting, etc

• Proficient in Microsoft Office Suite

• Excellent verbal and communication skills

• Excellent organisational and time management skills with the ability to multitask between different projects

• Detail oriented with solid problem-solving skills

• A positive, driven, and flexible approach

• Self-starter with a team mindset as well as the ability to work autonomously

To apply for this position please click on the apply button to attach your CV (and portfolio for design positions).

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If you are interested in applying for this job please press the Apply Button and follow the application process. Energy Jobline wishes you the very best of luck in your next career move.